What are the responsibilities and job description for the Purchasing Coordinator position at BPG LLC dba J-Tech?
Purchasing coordinator
Is responsible for sourcing, building and maintaining strong relationships with suppliers, ensuring compliance with contractual agreements, and driving supplier performance. This role focuses on cost saving, and improving supplier partnerships to meet company goals in cost, quality, and delivery, and collaboration with internal stakeholders to drive continuous improvement and optimize procurement processes.
Key Responsibilities
1. Supplier Identification and Onboarding
o Research and identify potential suppliers
o Negotiate pricing, terms, and conditions with new suppliers.
o Ensure new suppliers meet quality, compliance, and sustainability standards.
o Manage the supplier onboarding process, including documentation and approvals.
2. Strategic Sourcing
o Develop and implement sourcing strategies
o Analyze market trends
o Oversee specific categories of spend to ensure the most cost-effective supplier relationships.
o Conduct spend analysis to optimize procurement decisions.
3. Supplier Relationship Management
o Establish and maintain long-term relationships with key vendors.
o Act as the primary point of contact for supplier inquiries and issue resolution.
4. Performance Monitoring / Contract Management
o Track and evaluate supplier performance using key performance indicators (KPIs).
o Conduct regular supplier reviews and audits to ensure quality and compliance.
o Ensure supplier contracts align with company policies and objectives.
o Manage contract renewals, amendments, and compliance tracking.
5. Risk Management
o Identify and mitigate risks associated with supplier performance and supply continuity.
o Develop contingency plans
6. Collaboration and Reporting
o Collaborate with internal teams to understand business requirements and supplier performance impact.
o Provide regular reports on supplier performance, cost savings, and risk assessments.
Skills required:
• ERP system: Proficient in using Global Shop for efficient procurement and data management.
• Data Analysis: Advanced proficiency in Microsoft Excel for analyzing data and reports.
• Attention to Detail: Ensuring accuracy in contracts, quotes, and other elements.
• Strong Negotiation Abilities: Expertise in strategic sourcing, vendor benchmarking, and securing favorable terms.
• Problem-Solving under pressure: Capable of making sound decisions in high-stakes and time-sensitive situations.
• Effective Communication: Skilled in engaging stakeholders and maintaining productive supplier relationships.
• Time Management: Adept at prioritizing tasks to manage multiple suppliers and projects efficiently.
Pay based on experience and skill set.
