Purchasing and Project Coordinator

Job Overview
We are seeking a detail-oriented and proactive Purchasing and Project Coordinator to join our team. This position is responsible for maintaining accurate and timely purchase order processing and monitoring stock items to ensure proper inventory levels. Responsibilities include inputting order data, communicating with vendors, tracking shipments, and identifying cost savings. This position works closely with project managers and engineering to ensure the production schedule is maintained. Acting as a liaison between current and prospective customers and Hillside Custom Machining/Crystal Metals. Assists with orders, errors, account questions, billing cancellations, complaints and other inquiries. Solicit new Millwright, Machining and Fabrication customers.

Duties

· Process purchasing requests for work orders and items related to jobs

· Identify and purchase items from a BOM (bill of material)

· Create, maintain, and follow up on purchase orders

· Find discrepancies and resolve issues on orders

· Find suppliers and negotiate the best prices on quality supplies, materials, and equipment

· Coordinate payment and delivery details to ensure delivery times are met

· Add materials and routings to part numbers in ERP

· Pull and sign items out of inventory for jobs as needed

· Assist with adjusting min/max and inventory levels in ERP

· Assist with issuing materials within ERP

· Meet with engineering and sales to review scheduling and new project releases

· Ensure all Quotes and Purchase Orders are completed accurately

· Ensure all tools and materials are ordered and available when needed

· Provide customers with accurate, consistent and timely responses via email and phone

· Provide courteous, professional, and efficient responses concerning customer’s inquiries

· Respond to customer’s emails and phone calls by providing quotes and estimates

· Coordinate and track projects through completion

· Grow & maintain accounts through selling products and services

· Work closely with Accounting Department to ensure accurate invoicing

· Work closely with estimating and purchasing to ensure on time and on budget jobs

· Assist customers in scheduling millwright services

· Maintain work orders and billings for millwright services/time and material jobs

· Work with millwright team to schedule services

· Process and manage customer POs

· Compile reports on overall customer satisfaction and job history

QUALIFICATIONS

· High School Diploma or Equivalent

· Computer Experience with MS Office Products

· Experience with an ERP system

· Ability to read a drawing (blueprint) preferred

· Customer service experience

· Drivers license

COMPETENCIES

· Strong communication skills, both written and verbal

· Critical thinking and negotiation skills

· Excellent organizational and time management skills

· Technical Capacity

· Customer/Client Focus

Join us as a Purchasing and Project Coordinator where your expertise will contribute significantly to our operational success!

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• High school or equivalent (Required)

Experience:

• Purchasing: 3 years (Required)
• Blueprint reading: 1 year (Preferred)

Ability to Commute:

• Morgantown, PA 19543 (Required)

Work Location: In person