What are the responsibilities and job description for the Executive Assistant position at Bradley Company?

Bradley Company is a team of experienced and talented commercial real estate professionals. We serve the brokerage, property management, and facility maintenance needs of commercial and multi-family clients. With a company history that began in 1978, we have more than 300 professionals serving Indiana, Michigan, and Ohio.

Bradley Company actively invests in our professionals and their growth. We are guided by our core values : entrepreneurial, collaborative, integrity, and champion. Our purpose is to build partnerships, improve communities and change lives.

Position Overview

The Executive Assistant plays a critical role in ensuring the efficiency, organization, and strategic alignment of executive operations. This individual serves as a trusted advisor and operational partner to CEO, managing high-level administrative functions, streamlining workflows, and driving key initiatives that enhance executive effectiveness. This role is ideal for a dynamic, results-driven professional who thrives in a high-impact environment and is passionate about driving executive efficiency and organizational success.

Key Responsibilities

Executive Operations & Strategic Support

Provide direct support to the CEO, ensuring seamless day-to-day operations.
Act as a liaison between executives and internal / external stakeholders, maintaining professionalism and confidentiality.
Oversee the planning and execution of leadership meetings, including agenda development, follow-ups, and action tracking.
Manage executive priorities, identifying opportunities for process improvements and operational efficiencies.

Project & Initiative Management

Lead and execute strategic projects that support company objectives, working cross-functionally with key teams.

Assist in preparing reports, presentations, and briefings for executive decision-making.

Monitor and track key performance metrics related to executive initiatives.

Communication & Relationship Management

Serve as a key point of contact for executives, ensuring clear and effective communication within the organization.

Manage correspondence, meeting requests, and high-priority tasks on behalf of leadership.

Foster relationships with board members, investors, clients, and other key stakeholders.

Administrative Oversight

Supervise and mentor administrative support staff to optimize executive support functions.

Oversee scheduling, travel logistics, and event coordination for the executive team.

Ensure effective time management and prioritization of executive commitments.

Qualifications & Experience

Bachelor's degree in Business Administration, Communications, or a related field; MBA or equivalent experience preferred.

7 years of experience in executive support, operations, or a leadership role within administrative functions.

Exceptional organizational, problem-solving, and decision-making skills.

Strong written and verbal communication, with the ability to interact at all levels of the organization.

High level of professionalism, discretion, and ability to handle confidential information.

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.

Key Competencies

Strategic thinking with a proactive approach to problem-solving.

Strong leadership and team management skills.

Ability to manage multiple priorities in a fast-paced environment.

High emotional intelligence and interpersonal skills.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and / or ability required. Please note, this list of essential functions is not exhaustive and may be supplemented as necessary.

Bradley Company is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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