Commercial Real Estate Operations Assistant

Elite Commercial Real Estate Team Seeks High-Performing Administrative Professional

We are looking for an exceptionally sharp, resourceful, and highly organized professional to join our elite commercial real estate team. This role demands resilience, adaptability, and an unwavering commitment to excellence in a dynamic, high-stakes environment.

About the Role:

As the Commercial Real Estate Operations Assistant, you will provide critical support to the Director of Team Operations and our top-performing team. We specialize in complex commercial transactions—both sales and leasing—for all commercial property types. We also offer business intermediary services to sellers and buyers, as well as property asset management services for investment owners’ real estate portfolios. This role is integral to ensuring seamless operations by maintaining strict organization and upholding the highest standards of service to our clients and partners.

Excellence in this position requires extreme attention to detail, strong communication skills, and the ability to anticipate challenges before they arise. You will interact with brokers, clients, lenders, title companies, and vendors while managing essential administrative, marketing, and transaction-related tasks.

Who We’re Looking For:

• A disciplined, proactive, and organized problem solver who maintains poise by creating structure and following processes despite a demanding and fast-paced environment
• A clear and confident communicator who can effectively engage with clients and industry professionals
• Someone with self-efficacy and a growth mindset who enjoys constructive feedback and takes ownership of responsibilities
• Someone with humility who thrives on supporting others, finding energy and fulfillment in enabling team productivity, growth, and success
• A professional who is resilient, adaptable, and committed to continuous improvement
• A trusted confidant, exercising discretion and handling highly confidential information with the utmost care

Key Responsibilities:

• Commit to regular 1:1 meetings and effective delegation throughout the day to ensure seamless operations and team productivity
• Manage high-volume email and phone communication with professionalism
• Maintain meticulous records and organize essential documents
• Track deadlines, manage schedules, and ensure coordination of appointments
• Oversee workflow processes, ensuring team efficiency and productivity
• Serve as a liaison between vendors and other third parties
• Support in the advising of acquisition, development, repositioning, leasing, management, financing and dispositioning of investment properties
• Support in the analysis, promotion, and transaction facilitation of business sales
• Assist with transaction-related tasks from listing to contract and contract to close, such as the preparation, review, and processing of documents
• Conduct lead generation activities and client outreach tasks, such as property showings
• Prepare and input data for client presentations and reports
• Provide comprehensive administrative support to the team, including running errands
• Handle additional tasks as needed

Qualifications:

• Average or above-average typing speed
• Extremely comfortable with digital technology and computer-based work
• Adept at navigating various websites
• Savvy IT trouble-shooting skills
• Clear and concise email and phone communication
• Familiar with Dropbox or other cloud-based file-sharing platforms
• Proficient in Microsoft Suite (Outlook, Word, PowerPoint, Excel)
• Familiar with Trello or other online task management systems such as Monday, Smartsheet, etc.
• Comfortable being delegated to throughout the day
• Adaptable to change
• Self-motivated and comfortable taking initiative
• Perceptive to the needs of others
• Desire to learn quickly and grow skillset
• Organization and attention to detail
• Strong commitment to customer service and professional communication
• Manages time wisely
• Comfortable working both independently and with teams

Required Experience:

At least one year of any of the following is preferred:

• Administrative support experience
• Real estate/property management support experience
• Professional services support experience (legal, accounting, banking, finance, insurance, etc.)

Our Commitment to Excellence:

We set the bar high. Our team operates with integrity, intensity, and a relentless drive for results. We take on challenges others shy away from and expect nothing less than excellence from ourselves and each other. We are committed to your growth, providing opportunities for personal and professional development so you can build experience, expand your skills, and thrive alongside our team. We believe in continuous improvement and empowerment. If you are looking for a fast-moving, performance-driven environment where you will be challenged to grow and excel, we want to hear from you.

Only candidates with exceptional attention to detail, a strong work ethic, and a commitment to professionalism should apply.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Grand Junction, CO 81501 (Required)

Ability to Relocate:

• Grand Junction, CO 81501: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $22