Administrative Assistant / Receptionist

JOB TITLE : Administrative Assistant                                                                   DEPARTMENT : Administration REPORTS TO : Operations Director                                                                    BFOQ : Christian / Faith Aligned    LOCATION : On-Site                                                                                            STATUS : Non-Exempt ORGANIZATION : Bread of Life Mission is a non-denominational, Christian, social services organization, which provides critically needed goods and services to the homeless, poor, and needy of Washington State without regard to race, color, sexual orientation, creed, national origin, or religion. Mission staff work to bring hope, healing, and recovery to Seattle’s homeless through a Christ-Centered approach, impacting Seattle one life at a time. SUMMARY OF POSITION : Bread of Life Mission’s Administrative Assistant will play a key role in supporting the business functions of Bread of Life Mission (BOLM). This role involves a variety of essentials tasks to ensure the smooth operation of our administrative office. The ideal candidate will have a heart for service, attention to detail, and the ability to multitask in a dynamic environment, all while upholding the mission and values of the organization. This position is an opportunity to make a meaningful impact in the lives of those we serve. DUTIES AND RESPONSIBILITIES :

• Uphold, promote, and encourage, in word and deed, desired organizational culture and core values; purposefully strive to establish and maintain a culture that affirms and advances BOLM’s mission statement, vision, and values.
• Manage day-to-day administrative tasks, including but not limited correspondence, file management, and data entry
• Implement efficient systems and processes to optimize workflow and productivity within the administrative office
• Answer phones and direct calls to the appropriate department.
• Deal with inquiries from the public.
• Maintain staff phone / contact and internal contact information.
• Responsible for maintaining corporate calendar including room and vehicle reservations.
• Acquire and sustain a sound working knowledge of BOLM departments, projects, policies and procedures.
• As needed assist with development projects : Greet donors, receive donations, provide receipts, and event support.
• Assist finance by uploading and coding invoices.
• Support the Data Entry Coordinator in opening mail, covering vacations, and helping with mailings.
• Assist with the preparation of presentations, reports, and other materials as needed
• Ensure the office and work areas are clean, organized and stocked with necessary supplies
• Assist with special projects or tasks as assigned
• Train volunteers and other staff who cover the reception area. CORE COMPETENCIES :
• A solid, mature, and credible Christian witness and lifestyle that exemplifies Christ in character and actions, modeling servant-leadership.
• Have a personal relationship with Jesus Christ and be able to share the gospel with others through words and deeds.
• Embraces the ideal of transparent and frequent interaction with his / her peers on the executive team in a collaborative effort to advance BOLM.
• Proficient in Microsoft Office Professional, donor database software, desktop publication, social media, and internet.
• Strong organizational and multitasking skills.
• Possess excellent interpersonal skills, verbal and written communication skills with a professional demeanor.
• Highly ethical, trustworthy, and professional.
• Sound judgement and decision-making skills.
• Excellent communication and language skills with a pleasant personality.
• Able and willing to interact with shelter guests in a compassionate and respectful manner.
• Able to maintain a positive, professional, Christ-like manner with all donors, staff, guests and volunteers.
• Agrees with and carries out responsibilities in accordance with the Mission’s policies that are included in Bread of Life Mission Directives, Code of Conduct, Statement of Faith, and Mission Statement. Willingly sign a confidentiality agreement.
• Write concisely and organize content clearly; pay strong attention to details and accuracy.
• Continuous learner.
• Strong customer service skills; able to fully, clearly, and personably address inquiries, provide information, and engage all BOLM customers. EDUCATION / EXPERIENCE :
• High School Diploma or GED required, associate degree preferred.
• Two (2) years’ experience in a similar role.
• Proficiency in computer systems and office software WORKING CONDITIONS / PHYSICAL FACTORS : The employee is regularly in a typical office environment with adequate light and moderate noise levels. Additionally, this tole may require hours served on the weekend, evenings, and travel. This position requires frequent interaction with the homeless population. Will likely interact with individuals who may be intoxicated or under the influence and who may lack socially acceptable personal hygiene.
• May require bending, lifting, and carrying (up to 30 lbs.) – occasionally.
• Climbing stairs – often
• Manual dexterity / fine motor skills – often
• Standing for extended periods of time - occasionally
• Able to think, read, speak, see, and hear – continuously.
• Walk, stand, sit, and use hands to handle files, computers, and phone – continuously. REQUIREMENT : Bread of Life Mission is a privately funded 501(c)3 Christian ministry. It is the policy of Bread of Life to grant equal opportunities for employment to all qualified persons without regard to age, race, color, national origin, military, gender, genetic characteristic, marital status, unemployment, domestic violence, or any other applicable grounds prohibited by law. Our designated purpose is religious. We consider every position essential in the fulfillment of our ministry and Mission Statement. As such, each employee must have a relationship with Jesus Christ as their personal Savior and Lord. All employees must :
• Be able and willing to share the Gospel and participate in the ministry activities of Bread of Life.
• Subscribe to Bread of Life Statement of Faith and Qualifications for Employment upon hire and continuously while employed.
• Adhere to the Bread of Life Employee Handbook. Powered by JazzHR