What are the responsibilities and job description for the Administrative Assistant 2 (Park Ops) position at BREC Recreation And Park Commission for the Parish...?
JOB
The Administrative Assistant works at the BREC main office providing clerical and administrative office support for the Parks Operation department. Incumbent answers the telephone and responds to inquires in a positive manner, runs errands to distribute and pick up mail daily at various maintenance shops, assists with preparing payroll, reviewing invoices for payment, entering data, record-keeping, creating correspondence and spreadsheets, compiling information, research and pulling reports. Other duties include copying, filing, faxing, scanning documents and ordering supplies. Interacts on a continual basis with staff and the general public and maintains good public relations both in person and over the phones.
EXAMPLE OF DUTIES
Education Required: High School diploma or equivalent and Vo-Tech school diploma or Associate DegreeArea of Study (major) Required: Business or RelatedLicense(s) Required: Valid LA Driver's LicenseYears Relevant Work Experience: Three (3) years work-related experience or training in office practices and computers. Equivalent combination of education and experience will be considered Other Job Specifications: Knowledge of office practices, procedures, and equipmentKnowledge of word processing principles and practicesGood math skills with attention to detailGood interpersonal/organizational/telephone skillsGood customer service skills, demonstrates concern for satisfying the internal and external customersMust have positive attitude with the willingness and desire to learn new skillsMust have a good command of the English language grammar, punctuation, syntax, word usage, and sentence structureProficiency in the use of computers and software to include MS Office Suite (Outlook, Excel, Word), Asset WorksAbility to prepare clear and concise correspondence, oral and written reportsAbility to adjust to changing work demands, procedures, technology and/or prioritiesAbility to operate/drive a BREC vehicle to run daily errandsAbility to listen to, understand and follow moderately complex written & verbal instructionsAbility to make minor decisions in accordance with established policy, procedures & regulations
SUPPLEMENTAL INFORMATION
Hours Worked: Full time, typically 8 hours a day, 5 days a week Monday through Friday; one hour lunch break.Resumes will not be accepted in lieu of a completed application. If you do not complete each section of this application (i.e. work experience, education, or etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen and physical. If you have any questions or concerns, please email HAdmin@brec.org or call (225) 273-6430.
The Administrative Assistant works at the BREC main office providing clerical and administrative office support for the Parks Operation department. Incumbent answers the telephone and responds to inquires in a positive manner, runs errands to distribute and pick up mail daily at various maintenance shops, assists with preparing payroll, reviewing invoices for payment, entering data, record-keeping, creating correspondence and spreadsheets, compiling information, research and pulling reports. Other duties include copying, filing, faxing, scanning documents and ordering supplies. Interacts on a continual basis with staff and the general public and maintains good public relations both in person and over the phones.
EXAMPLE OF DUTIES
Education Required: High School diploma or equivalent and Vo-Tech school diploma or Associate DegreeArea of Study (major) Required: Business or RelatedLicense(s) Required: Valid LA Driver's LicenseYears Relevant Work Experience: Three (3) years work-related experience or training in office practices and computers. Equivalent combination of education and experience will be considered Other Job Specifications: Knowledge of office practices, procedures, and equipmentKnowledge of word processing principles and practicesGood math skills with attention to detailGood interpersonal/organizational/telephone skillsGood customer service skills, demonstrates concern for satisfying the internal and external customersMust have positive attitude with the willingness and desire to learn new skillsMust have a good command of the English language grammar, punctuation, syntax, word usage, and sentence structureProficiency in the use of computers and software to include MS Office Suite (Outlook, Excel, Word), Asset WorksAbility to prepare clear and concise correspondence, oral and written reportsAbility to adjust to changing work demands, procedures, technology and/or prioritiesAbility to operate/drive a BREC vehicle to run daily errandsAbility to listen to, understand and follow moderately complex written & verbal instructionsAbility to make minor decisions in accordance with established policy, procedures & regulations
SUPPLEMENTAL INFORMATION
Hours Worked: Full time, typically 8 hours a day, 5 days a week Monday through Friday; one hour lunch break.Resumes will not be accepted in lieu of a completed application. If you do not complete each section of this application (i.e. work experience, education, or etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen and physical. If you have any questions or concerns, please email HAdmin@brec.org or call (225) 273-6430.
