Accounting Coordinator (In-Office)

We are seeking a detail-oriented and organized Accounting Coordinator to join our team within the construction industry. This position will be responsible for processing and managing accounts payable, as well as ensuring timely and accurate payroll processing for employees. The ideal candidate will have strong knowledge of accounting principles, payroll systems, and construction industry-specific regulations and practices.

Key Responsibilities

Accounts Payable:

• Review, verify, and process invoices from vendors and subcontractors.
• Match purchase orders, receipts, and vendor invoices to ensure proper documentation.
• Prepare and process weekly accounts payable payments via checks, or credit card.
• Maintain accurate records of accounts payable transactions.
• Assist in reconciling vendor accounts and resolving discrepancies.
• Work with project managers to ensure proper allocation of costs and compliance with contract terms.
• Prepare reports on outstanding payables and provide status updates to management.
  
  

Payroll

• Process weekly payroll for employees, including construction laborers, subcontractors, and salaried staff.
• Ensure accurate timekeeping, overtime, and deductions.
• Prepare payroll tax filings, including quarterly and annual reports.
• Administer employee benefits, garnishments, and deductions.
• Ensure compliance with federal, state, and local payroll tax laws and regulations.
• Maintain accurate records of employee hours, pay rates, and job cost allocations.
  
  

General Responsibilities

• Maintain confidential employee and payroll records.
• Collaborate with the accounting team to ensure accurate financial reporting.
• Assist with month-end and year-end closing processes.
• Provide administrative support to the finance department as needed.
• Handle inquiries from employees and vendors regarding payments and payroll issues.
• Stay up to date on construction industry payroll and accounting regulations.
  
  

Qualifications

• High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2-3 years of experience in accounts payable and payroll, preferably in the construction industry.
• Strong understanding of construction-specific accounting practices, including job costing.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with construction accounting software Sage 100 contractor is a plus.
• Excellent organizational and communication skills.
• Attention to detail and ability to maintain accuracy in high-volume environments.
• Ability to manage time effectively and prioritize tasks.
  
  

Working Conditions

• Full-time position.
• Office-In-person
• Some overtime may be required, especially during payroll deadlines or month-end closing.
  
  

Rewards

• Accrued Paid Time Off (PTO)
• Paid Holidays
• Company paid Life Insurance
• Medical Insurance
• Voluntary Dental, Vision, Disability, and Life Insurance
• 401K Contribution Plan