Substitute Clerical Assistant

Clerical positions require our district Clerical Skills Test and you will need to pass our typing test with a score of at least 40 wpm for this position. Contact us at 360.473.1026 to schedule a test. Testing must be complete to be considered for the position.

Bremerton School District

Job Description

CLERICAL ASSISTANT

GENERAL DESCRIPTION

The position of Clerical Assistant is responsible for greeting, directing and communicating with students, staff, parents and the community; performing general clerical duties; preparing various documents and reports; maintaining files; supervising the health room.

Reports to and evaluated by: Building Principal or Designee

Clerical Assistant Substitutes are initially paid 90% of the posted minimum salary. Substitutes with more than thirty(30) days of work as a substitute shall be paid at the minimum salary of the position being subbed.

ESSENTIAL FUNCTIONS

• Answer the telephone and respond to inquiries from parents, staff, and the community; provide information or refer to proper person(s).
• Maintain data to provide current and accurate information (i.e. attendance, discipline, health records, registration/withdrawals, requisitions/purchase orders, volunteer data).
• Prepare and generate various documents and reports to disseminate to students, parents, staff, outside agencies and the community (i.e. attendance reports, class lists, student information, medication and health logs).
• Collect and receipt funds received from students or the community for ASB, customer work, book fines, field trips, and fundraisers.
• Supervise the health room; dispense medications as requested; administer first aid as necessary.
• Contact parents and staff regarding health issues, attendance, discipline.
• Maintain supplies, materials and equipment to maintain availability of items.
• Assist and orient substitutes; provide substitute information packet and classroom keys.
• Schedule activities and events, as required (i.e. calendars, parent conferences, student screenings, and parent advisory groups).
• Supervise and train office staff, student assistants and volunteers, as directed.
• Sort and distribute mail.
• Attend meetings and training as required to improve knowledge and skills.
• Perform other duties as assigned.

QUALIFICATIONS

• Education: High School diploma or equivalent required.
• Experience: Prior experience in a school office environment preferred.
• Possess skills to operate standard office equipment, including computer and relevant software. Minimum keyboarding speed 40 wpm.
• Knowledge of general clerical procedures, utilizing word processing, spreadsheet and database software.
• First Aid and CPR certification or the ability to obtain required.
• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling.
• Possess effective human relations skills.
• Ability to work with minimal supervision; organize and prioritize and work; establish and maintain cooperative working relationships with staff, students and the community.
• Ability to maintain confidentiality in all work related matters.

Final Update April 2019