What are the responsibilities and job description for the Administrative Assistant - Commercial Lending position at Brenn+Hugh?

About Us :

Our client, a Financial Advisory Firm offering Small Business Lending, is seeking an Administrative Assistant to join their growing team in Turnersville, NJ. They are a small business brokerage, empowering clients to secure unsecured capital, enabling them to seize opportunities with confidence and achieve long-term growth as a new business owner. We are seeking a highly organized and proactive Administrative Assistant to join our team. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys contributing to a dynamic team

Key Responsibilities :

Administrative Support

Manage and organize email inboxes; respond to referrals and lead inquiries promptly.
Handle daily tasks from email, Slack, and text communications.
Print and organize weekly credit evaluations and advisor sheets.
Maintain office supplies (e.g., paper, coffee / snacks) and keep the kitchen tidy.
Coordinate and order weekly lunch plans for the office.
Process office rent payments and miscellaneous bills.
Scan and distribute meeting notes to appropriate team members.
Upload monthly bank and credit card statements for the bookkeeper.

Team Coordination

Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews.

Track PTO, manage employee day-off requests, and oversee quarterly team votes.

Organize and send gifts for birthdays, anniversaries, and significant life events.

Collect and document quarterly goals and team surveys.

Plan team events, including happy hours, sales outings, and charity activities.

Recruitment Support

Post job openings, manage Indeed applications, and screen resumes.

Coordinate interviews and assist with hiring decisions.

Facilitate onboarding for new hires, including background checks, paperwork, and training schedules.

Marketing and Event Support

Maintain inventory of marketing materials; design and order new items as needed.

Prepare materials for events and webinars.

Organize and manage holiday gifts / cards for clients and partners.

Errands and Miscellaneous

Run errands, such as picking up mail, lunches, and packages.

Ensure the office remains stocked, organized, and operating smoothly.

Qualifications

Proven experience as an executive assistant, administrative assistant, or in a similar role.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Excellent written and verbal communication skills.

Proficiency in office software and tools (e.g., email platforms, Slack, Excel).

Positive attitude, resourceful mindset, and team-oriented personality.

Perks

Collaborative and supportive team environment.

Opportunities for professional growth and development.

Flexible schedule within a dynamic and fast-growing organization

Pay range and compensation package

Salary Range : $16-$20 / hour; Hours : 25-35 hours / week; Will become full-time over time

Job Type : Full-time; Monday-Friday between 8am-5pm

Location : Turnersville, NJ

Benefits : Medical Insurance, Dental, Vision, PTO, Work-Life Balance, Quarterly Employee Events.

Equal Opportunity Statement Include a statement on commitment to diversity and inclusivity.

If this sounds like your profile and you are looking for a career where your skills, values, and ambitions align with a growing, dynamic company, we encourage you to apply today and one of our specialized recruiters will connect with you!

Salary : $16 - $20

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Administrative Assistant - Commercial Lending

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