Accounting/Adminstrative Assistant

Position: Accounting/Administrative Assistant

Supervisor: Director of Human Resources

Job Description: Perform routine clerical and administrative functions such as drafting correspondence, assisting with scheduling, organizing and maintaining paper and electronic files, providing information to clients/customers, and maintaining inventory.

Duties and Responsibilities:

Job Responsibilities

• Perform clerical and administrative tasks, including database management, word processing, and maintaining paper or electronic filing systems.
• Answer calls, provide information, take messages, or direct inquiries to the appropriate individuals.
• Create, update, and manage records, forms, and documents, ensuring accuracy and compliance with company standards.
• Operate and maintain office equipment; arrange repairs as needed.
• Greet visitors, manage inquiries, and schedule appointments or meetings for staff.
• Compose and distribute correspondence, reports, presentations, and meeting notes.
• Handle incoming and outgoing mail efficiently and monitor office supply inventory, ordering as necessary and managing vendor relationships.
• Review documents for accuracy, grammar, and compliance with company format policies.
• Coordinate conference or travel arrangements and prepare materials for meetings or events.
• Maintain and prepare conference rooms, including setup, cleanliness, supplies, and technical support coordination.
• Adapt to new office technologies and contribute to projects or team efforts as needed.
• Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
• Reconcile or note and report discrepancies found in records.
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Match order forms with invoices and record the necessary information.
• Monitor status of loans and accounts to ensure that payments are up to date.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Perform other duties as assigned.

Skills and Competencies:

• Writing — Communicating effectively in writing as appropriate for the needs of the audience.
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
• Speaking — Talking to others to convey information effectively.
• Time Management — Managing one's own time and the time of others.
• Service Orientation — Actively looking for ways to help people.
• Coordination — Adjusting actions in relation to others' actions.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.

Tools and Technology:

• PC or Mac
• Tablets
• Office suite software - Microsoft Office
• Quickbooks
• Electronic mail software - Microsoft Outlook
• Concur, TSheets, Fleetio, Geotab, and other business-related software

Education and Experience:

• High School Diploma or equivalent preferred.
• Experience in Marketing, Logistics, Management, Product Sampling, and/or Mobile Marketing Experiences preferred.
• Quickbooks experience preferred.
• Must be able to lift objects of at least thirty (30) pounds.

About Brewco Marketing Group:

An industry leader in experiential marketing, Brewco Marketing Group specializes in mobile tours, retail activation, product sampling, design/fabrication services, and corporate hospitality. We create unique and memorable brand experiences which place your products directly in the hands of your target audience through customized marketing campaigns that really deliver. To learn more please visit us at www.brewco.com or visit us on Facebook at Brewco Marketing Group and our other various social media accounts.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person