What are the responsibilities and job description for the Construction Project Administrator position at Brickl Bros., Inc.?

PURPOSE :

The Project Administrator position plays a key role in the delivery of high-quality construction services to Brickl Bros. clients. Project Administrators manage and coordinate a variety of important administrative processes and systems and are a critical conduit of information between clients, vendors, subcontractors, and fellow Brickl Bros. employee-owners through the entire engagement cycle.

POSITION SUMMARY :

The basic function of the Project Administrator is to assume responsibility for operational, administrative, purchasing, and clerical task while continuously projecting a professional company image. Position is responsible for confidential and time sensitive material as well as preparation and dissemination of routine and advanced correspondence. Performs administrative duties, which include compiling reports, maintaining various company databases, purchasing, material receipts, and assisting other staff members. This position will provide support to multiple departments and is required to perform general clerical, receptionist, and project-based work.

ESSENTIAL FUNCTIONS :

Provides support for pre-sales efforts through the development of proposals, specifications, and presentations for prospect / clients. Maintain effective working relationships with vendors, suppliers, subcontractors, customers, and staff members at all levels through continuous written and verbal communications, support, cooperation, and teamwork. Assist in the preparation of project specification documents, sales proposals, contract documents, change orders, and work orders.
Support post sale activity by aiding Project Managers and Project supervision in ensuring resource requirements and contractual obligations are met on all projects. Ensuring all historical project information and documents are maintained and available as needed. Examples include project warranty, closeout documents / files and 11-month warranty walk through scheduling for project team and clients.
This position is responsible for overall general office support including office administrative and receptionist duties. Must be reliable, punctual, organized, and have a proven ability to multitask in a high paced office environment. The candidate must possess excellent interpersonal skills, professional phone etiquette, typing ability (data entry), and familiarity with Microsoft Suite. Maintain effective and efficient communication with all internal and external customers and clients in a professional manner using strong oral and written skills.

POSITION QUALIFICATIONS :

Must have superior organizational skills, and be self-motivated, resourceful, detail-oriented, and energetic.

Must be a team player and have outstanding writing, editing, data entry, and proofreading skills. Excellent communication and interpersonal skills are essential, as is the ability to prioritize and handle multiple projects.

Must be proficient in Microsoft Office and be a quick study on new computer programs.

Superior attention to detail.

COMPETENCIES :

Must have the ability to adapt to changes in the workplace in a timely manner, demonstrates drive, takes initiative, be self-motivated, make decisions, take actions using logic and reasoning to identify solutions, conclusions, or approaches to problems with minimal supervision.

Able to effectively communicate and get along with people at all levels, both in writing and orally providing great customer service, in person and via telephone or other electronic means, by utilizing strong interpersonal skills.

Ability to pay attention to the details of a project or task, find solutions for or to deal proactively with work-related problems.

Must be capable of producing quality, error free work at level required while bringing a can-do attitude and energy to the performance of tasks, to facilitate completion of work assignments in the quantity required for the position.

Ability to focus on assigned goals and obtain a pre-determined result as well as the ability to complete tasks or continue in a course of action despite opposition or discouragement.

Ability to accept responsibility and account for his / her actions.

Knowledge of and the ability to learn, retain, and apply the practices, procedures, techniques, and materials needed for effective completion of task and duties assigned.

Skilled in the trait of being organized or following a systematic method of performing a task.

All other duties as assigned.

EDUCATION

Required : High School Diploma or General Education Degree (GED) with a minimum 3 years in an

Office Manager, Administrative Assistant, and / or equivalent role.

Preferred : Bachelor’s degree and at least three years of experience in an administrative coordination capacity.

EXPERIENCE

Required : A minimum of three (3) years’ experience in administrative office responsibilities and procedures, with experience and operating knowledge of multi-line telephone systems.

Preferred : A minimum of three (3) years’ experience in an Office Manager and / or Administrative Assistant role within the construction industry.

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