What are the responsibilities and job description for the Accounts Payable Analyst position at Bridge Housing Corporation?
Reporting to the Assistant Manager, A/P, this position will be responsible for the daily processing and coordination of A/P functions for our BPMC sites. The AP/AR Specialist is responsible for several other general reporting requirements as well as daily activities.
This position requires a highly detail-oriented individual with good written and oral presentation capacities, and ability to work within a team. This person thrives in an active office environment and maintains a positive approach to work challenges. This role requires onsite workdays in our San Francisco office.
Duties and Responsibilities
• Oversee payable records for 35 properties.
• Identify invoices stuck in Yardi exception queues, researching issues such as missing property codes, new vendors, GL codes, or split properties.
• Ensure all corrections are updated in Yardi, BOT1, BOT2, and FullServ tasks.
• Run analytical reports to monitor inconsistencies in payable records, workflows, and GL codes for marketing/lease-up properties.
• Adapt and follow to the new environment in Yardi for #1501HUB, #1520HUB.
• Generate financial reports to regularly monitor vendors (e.g., HD Supply, Sherwin Williams, PG&E) to ensure timely invoice approval and payment.
• Escalate issues to AP Manager when invoices are stuck in RM/PS queue.
• Address urgent, time-sensitive requests from Property Supervisors, Asset Managers, and DevAcct Manager, ensuring no duplicates exist in payable analytics.
• Resolve urgent vendor issues and final disruption notices, obtaining login credentials or creating accounts for online payments as needed.
• Set up autopay in vendors portal for routine payments and monitor them for timely processing.
• Use Payable Analytics report to research and resolve duplicate payments, requesting and following up on vendor refunds as needed.
• Work with management on selected vendors to consolidate individual accounts into a master account.
• Handle various Accounts Receivable issues: deposit checks, locate the correct bank account, and clarify refund reasons.
• Initiate wires and book transfers in Wells Fargo, BofA, US bank for BPMC and mortgage payments after confirming approvals, verifying logs, and securing backup documentation.
• Prepare and work on monthly 1504 Analysis worksheet for BRIDGE split properties, upload the CSV file, and initiate wire transfers across three banks.
• Process statutory payments, including annual property taxes, unsecured taxes, business license renewal fees, and other mandatory fees, ensuring all proper approvals and backup documentation are confirmed.
Requirements
• Word processing and spreadsheet experience needed, preferably MS Office suite
• 2 years of AP experience
Preferred Qualifications
• General knowledge of Yardi
• Previous A/P experience with a large volume of payments processed each month on a computerized accounting package
Working Conditions
• Works in an office environment
• Works a standard workweek
Physical Requirements
• Ability to remain in a stationary (standing and/or seated) position more than half the time
• Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time
• Ability to spend more than half the time viewing computer monitors
• Ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
“Note that this job description will serve as an outline of the general duties and responsibilities of a position, define the levels of responsibility and supervision, and give examples of work performed. The job descriptions are intentionally broad; and give discretion to tailor specific job duties, responsibilities, requirements, and skills required to develop functional job descriptions that will meet our business needs. The descriptions include a variety of general duties and responsibilities that may not apply to every employee with the same title. These functional job descriptions, while specific to the work of individual contributors, are broad enough to align with the general duties of the role. BRIDGE reserves the right to change employee responsibilities related to any job position at BRIDGE, with or without notice, as business needs dictate.”
BRIDGE Housing is an Equal Opportunity Employer
BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to the California Fair Chance Act, we will consider qualified applicants with arrest records.
