Financial Operations Coordinator

Strategic Outcomes of this Position

Bridgeway Community Church will experience seamless financial operations that uphold its mission of stewardship as a result of this position. Donor and employee trust will be strengthened through transparent, accurate financial processes, and a well-trained team will confidently leverage financial systems to drive excellence and innovation.

Key Responsibilities

• Giving Management
• Oversee and maintain the online giving platform to ensure all donations are processed accurately and securely.
• Coordinate the counting and secure deposit of cash and checks in collaboration with the counting team volunteers.
• Prepare and distribute donor statements, maintaining accurate records and responding to donor inquiries promptly.
• Generate tithes and attendance reports and distribute them to relevant stakeholders.

Payroll and Timesheet Responsibilities

• Monitor and ensure timely approval of employee timesheets by supervisors to meet payroll deadlines.
• Process payroll with precision and efficiency, adhering to organizational policies and compliance standards.
• Manage and execute 403(b) deposits in Empower, ensuring contributions are accurate and processed on time.
• Review and resolve payroll discrepancies promptly to maintain accuracy and employee trust.

Volunteer Coordination and Team Management

• Manage and schedule counting team volunteers for donation reconciliation.
• Facilitate monthly team meetings with the Bridgeway accounting team
• Participate in 1:1 meetings with supervisors, represent the Finance Office in project discussions, and actively engage in employee meetings.

Financial Reporting and Compliance

• Review credit card expense reports, ensuring all line items are accurate and complete.
• Maintain and review contracts for expiration and compliance.

Communication and Training

• Equip employees with the skills to utilize financial systems effectively.
• Compose finance-related messages for inclusion in internal communications such as the church newsflash.

Systems Oversight and Document Management

• Upload month-end documents and email budgets to budget managers.
• Launch new financial systems and processes, ensuring employee adoption.

Collaboration and Project Management

• Partner with the Benevolence Team to ensure timely disbursements.
• Represent the finance team and share updates at monthly employee meetings.
• Lead projects aimed at improving financial operations and participation tracking.
• Review ACH transactions and processes in Bill.com.

Preferred Education and Qualifications

• Bachelor’s Degree in Accounting/Business/Finance
• Church or nonprofit financial management experience.

Skills and Competencies

• Compose and deliver verbal and written messages that can be easily understood and followed by the employee team members.
• Effectively use financial software and reporting tools to accurately execute key responsibilities.
• Effectively train and guide employees to implement financial processes with fidelity.
• Must be able to effectively operate technical office equipment, including but not limited to computers, telephone systems, computers, and printer/copiers

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• Strong organizational and time management skills

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Personal Attributes

• Professional appearance
• Be honest and trustworthy
• Be respectful and courteous
• Possess cultural awareness and sensitivity
• Be flexible

Work Environment

• This job operates in a professional office environment.
• Hybrid work environment as deemed appropriate by supervisor and approved by COO. This role has certain tasks that must be completed in the office.
• Travel is primarily local during the business day; however, some out-of-area and overnight travel may be required. Bridgeway operates out of two locations.

Physical Requirements

• The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of the job.
• While performing the duties of this job, the employee is regularly required to perform standard physical actions. The actions include, but are not limited to, standing/walking, speaking/listening, reaching/grabbing, and typing. Standard vision abilities are also required by this job, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The position also lends itself to occasionally lifting up to 20lbs of office products and supplies.

Position Type/Expected Hours of Work

• The current work week is Monday through Thursday; Sundays
• Expected work hours may fall outside of standard business hours as requested and/or approved by the CEO, COO, CFO, including holidays.