Administrative Assistant/Bookkeeper

Position Overview

The ideal candidate is a self-starter with strong organizational skills, bookkeeping experience, and the ability to manage multiple tasks efficiently. This role will focus on administrative support, bookkeeping, and operational organization, ensuring that our accounting processes run smoothly while assisting with client communication and workflow management.

Key Responsibilities

• Bookkeeping & Data Entry: Assist with client bookkeeping, categorize transactions, reconcile accounts, and maintain accurate records in QuickBooks Online.
• Administrative Support: Organize documents, manage emails, and maintain files for accounting workflows.
• Client Communication: Assist in responding to client inquiries, scheduling appointments, and sending follow-ups.
• Process Optimization: Help improve internal workflows for efficiency and ease of delegation.
• Billing & Invoicing: Support in tracking and managing client invoices and payments.
• Light Financial Analysis: Prepare financial summaries and reports as needed.

Qualifications & Skills

• Experience: Minimum 1-2 years of bookkeeping and/or administrative experience (QuickBooks Online experience preferred).
• Education: Associate's or Bachelor's degree in Accounting, Business, or a related field is a plus.
• Software Proficiency: QuickBooks Online, Google Workspace (Docs, Sheets, Gmail), and project management tools (e.g., ClickUp, Asana, or Trello) are a plus.
• Skills:
• Strong attention to detail and ability to work independently.
• Excellent communication and organizational skills.
• Ability to prioritize tasks and meet deadlines.
• Experience in a client-facing role is a plus.

Job Types: Part-time, Contract

Pay: $20.00 - $25.00 per hour

Expected hours: 12 – 20 per week

Ability to Commute:

• San Diego, CA 92130 (Required)

Ability to Relocate:

• San Diego, CA 92130: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $25