Administrative Assistant to the Chief of Staff

Why Work at BYU   

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Job Description

Administrative Assistant to the Chief of Staff

This part-time position is accountable for providing logistical support to the Chief of Staff including travel arrangement, calendar management, expense reconciliations, and other projects as needed. This position also provides backup support in the Office of the President as needed.

What you’ll do in this position:

Support the Chief of Staff

• Provide direct administrative support to the Chief of Staff.
• Make complex travel arrangements, prepare detailed itineraries, and reconcile travel expenses.
• Manage calendar to ensure optimum use of time, using good judgment to determine priorities and diplomacy when handling internal and external requests. Help the Chief of Staff finish high-level projects by prioritizing assignments, tracking due dates, and assisting in project management.
• Prepare, edit, and manage correspondence on behalf of the Chief of Staff.
• Hire, train, and supervise student research assistants working on projects for the Chief of Staff.
• Gather information and research to support projects and initiatives overseen by the Chief of Staff.
• Assist in drafting complex writing and research projects.
• Other advanced projects, as assigned.

Public Relations

• Greet visitors, screen in-coming calls, and handle difficult situations in a calm, friendly, and diplomatic manner.
• Coordinate with other executives and support personnel on scheduling, events, and special projects.

Support Office of the President

• Assist in hiring and training student employees working in the Office of the President.
• Assist with general office management by ordering supplies, ensuring the office space is maintained and appealing, and ensuring that appropriate resources are available to office personnel to fulfill job functions.
• Provide backup support to the University President when the Executive Assistant to the President is unavailable.
• Assist President and Executive Assistant on special projects as needed.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU.
• Minimum four years of experience in a secretarial or administrative support role.

Preferred

• At least two years of experience in an executive office.
• Bachelor’s degree.

Note: This is a part-time position (28) hours per week.

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits after two years
• Access to athletic facilities
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Level: 50

Compensation Range

Actual compensation based on education and experience

Required Documents:

All staff positions require a resume with an optional cover letter.

Refer to the Job Description for any additional required documents.

Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

Salary : $24 - $32