Office and Graduate Program Manager

Why Work at BYU   

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Job Description

Office and Graduate Program Manager

The Department of Comparative Arts and Letters (CAL) at BYU is a vibrant academic home to Art History, Classics, Comparative Literature, Interdisciplinary Humanities, and the MA in Comparative Studies. As the CAL Department Office and Graduate Manager, you will play a vital leadership role in ensuring smooth day-to-day operations while advancing the department's mission of scholarly excellence and inspired teaching. You’ll have the opportunity to shape office systems, support a community of students and faculty, and guide graduate students from admission through graduation. This position offers a dynamic work environment with a broad impact—combining financial oversight, personnel management, and academic program coordination—with meaningful engagement in BYU’s academic mission.

What you’ll do in this position:

• Supervise and mentor student employees, TAs, and support staff; manage hiring, training, scheduling, and evaluations
• Coordinate adjunct hiring, contracts, onboarding, and office space logistics
• Manage all department operations: oversee class scheduling, internal and external communications, facilities use, purchasing, and provide logistical and administrative support to ensure faculty can effectively fulfill their teaching, research, and university service responsibilities
• Oversee department and graduate budgets, forecast expenses, reconcile accounts, and support financial decision-making
• Administer and support a graduate program of 20–25 students, from admissions to graduation, ensuring compliance with university requirements
• Serve as liaison between students, faculty, Graduate Studies, and other campus units; maintain graduate records and support theses and ETD submission
• Manage the department website, social media strategy, and weekly digital newsletter
• Plan and execute department events, socials, and graduate orientations
• Develop and implement alumni outreach and student recruitment strategies
• Maintain faculty data, teaching materials, and instructional support systems
• Coordinate student internships and associated inquiries

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU
• Bachelor’s degree and 2years of office administrative experience (or equivalent combination of education and experience)
• Advanced proficiency with Microsoft Office and Adobe products
• Strong interpersonal, written, and verbal communication skills
• High attention to detail and ability to manage multiple priorities
• Familiarity with financial reporting and university systems
• Understanding of BYU policies, FERPA, and administrative practices

Preferred

• Bachelor’s degree in Business or Humanities and 6 years of experience in university administration or related office management
• Experience using Workday, Google Workspace, Box, Qualtrics surveys, and other BYU administrative platforms
• Demonstrated experience with event planning, social media management, or website content management
• Experience with academic office management and graduate program coordination
• Experience with student recruitment or alumni engagement
• Familiarity with faculty hiring and academic policy administration

Required Documents:

Please attach a resume and cover letter

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 49

Compensation Range

Actual compensation based on education and experience

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

Salary : $22 - $29