What are the responsibilities and job description for the Office Manager position at BrightView LLC?
Overview:
KNOWLEDGE/SKILLS/ABILITIES:
The Office Manager will play a vital role in ensuring smooth daily operations and a welcoming environment for both visitors and employees. This individual will oversee various administrative and office support tasks, coordinate schedules, manage expenses, and handle travel arrangements. The ideal candidate will be highly organized, personable, and adept at multitasking, with a commitment to maintaining confidentiality and handling privileged information discreetly.
Responsibilities:
- RECEPTION & HOSPITALITY:
- Serve as the primary point of contact for all visitors. Welcome, host, and guide guests and clients, ensuring a positive first impression of the company.
- Assist with scheduling and calendar management for company meetings, team events, and office activities.
- Order, coordinate, and set up meals for meetings, team events, and other office functions as needed.
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ADMINISTRATIVE SUPPORT:
- Receive, distribute, and manage all incoming and outgoing mail and packages. Organize and oversee courier services and track deliveries as necessary.
- Maintain inventory of office supplies, order as needed, and ensure the office is well-stocked and organized.
- Help plan and organize company events, team-building activities, and office meetings, ensuring all logistics are in place.
-
EXPENSE AND TRAVEL MANAGEMENT:
- Track and manage office-related expenses, maintain expense reports, and ensure alignment with budget guidelines.
- Coordinate and book travel for employees, including flights, accommodations, and ground transportation, while adhering to company policies and budget.
- EXPERIENCE
- 2 years of office management and leadership experience.
- EDUCATION:
- Bachelors degree in Human Resources, Business Administration, or related field preferred.
KNOWLEDGE/SKILLS/ABILITIES:
- Previous experience in office management, reception, or administrative roles.
- Demonstrated ability to handle sensitive information and maintain confidentiality with privileged information.
- Strong interpersonal skills and a welcoming demeanor.
- Proficient in scheduling software, expense tracking, and Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional organizational skills with attention to detail and the ability to multitask.
- Ability to work independently and respond quickly to changing priorities.
