Executive Administrator

We are looking for a highly organized and proactive Executive Assistant to support the CEO in managing daily operations, communications, and key projects. This role requires exceptional multitasking skills, attention to detail, and the ability to thrive in a fast-paced environment. As a trusted partner, you will handle scheduling, correspondence, event coordination, and financial tracking-ensuring efficiency and seamless execution across various initiatives.

Responsibilities

• Manage calendars, schedule meetings, and prepare agendas to optimize the CEO's time and priorities.
• Draft and respond to emails, handle phone calls, and serve as the primary liaison between the CEO and key stakeholders.
• Assist in organizing events, coordinating coaching sessions, and managing vendor relationships and project timelines.
• Prepare and process expense reports, maintain accurate financial records, and ensure adherence to budgets.
• Compile reports, track key metrics, and maintain well-organized digital and physical files.
• Arrange travel, plan team-building events, and oversee logistics for both virtual and in-person engagements.
• Handle sensitive information with discretion and uphold the highest standards of integrity and professionalism.

Qualifications

• Proven background in executive administrative support, preferably in a dynamic industry such as technology, cybersecurity, or personal development.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and cloud-based systems.
• Strong time management, prioritization skills, and attention to detail.
• Excellent written and verbal communication skills, with the ability to interact effectively across all organizational levels.
• A self-starter who thrives under pressure, can pivot as priorities change, and remains composed in fast-moving environments.

Education: Associate's degree or equivalent experience in Business Administration or a related field.