What are the responsibilities and job description for the Project Coordinator position at BrioHealth Solutions?
About Us
We are a global team of like-minded Med-Tech professionals focused on patient centric solutions in a collaborative environment leading to excellent outcomes. We have developed an advanced and unique heart failure therapy technology in the BrioVAD® Left Ventricular Assist System (LVAS). We are introducing the BrioVAD LVAS to Heart Failure clinicians for use with the large number of indicated and untreated patients who could benefit from chronic mechanical circulatory support. The initiation of our INNOVATE™ Trial in the US is only the beginning. We are building a team to develop advanced technology intended to further improve patient outcomes, increase therapy acceptance, and enabling chronic MCS therapy to be accessible to more patients across the globe.
Job Summary
BioHealth Solutions is seeking a Training Coordinator to support the development, execution, and ongoing improvement of our internal and Clinical Partner training programs. Based in our Burlington, MA office, this role is essential to ensuring seamless, high-impact training experiences for healthcare professionals and internal stakeholders. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple moving parts—from logistics and registration to communications and budgeting. You will work cross-functionally with our Clinical and Field teams to deliver best-in-class training support that reinforces our mission and values.
Responsibilities
Training Logistics & Venue Coordination
- Collaborate with Clinical and Field Services teams to develop training schedules.
- Identify, evaluate, and secure appropriate venues based on event requirements.
- Negotiate contracts for venues, catering, and AV needs.
- Coordinate on-site logistics to ensure optimal training environments.
Registration & Participant Management
- Oversee the full registration process: tracking attendees, managing payments, and confirmations.
- Handle participant substitutions, cancellations, and special requests.
- Work with trainers to customize sessions based on participant profiles.
Materials & Equipment Coordination
- Maintain inventory and ensure the timely preparation of all training materials.
- Coordinate delivery and setup of equipment and supplies.
- Liaise with vendors for specialized materials as needed.
Communications & Reporting
- Provide regular updates to trainers, attendees, and key stakeholders.
- Track budgets, attendance, and logistics for each event.
- Deliver post-training reports with feedback and process improvement insights.
- Budget & Cost Management
- Assist the Director of Training & Education with budget planning and tracking.
- Identify and implement cost-saving opportunities without compromising quality.
Learning Management System (LMS) Support
- Provide administrative support for internal and external LMS users.
- Assist the Instructional Design team in managing course assignments and content delivery.
Qualifications
- Proven organizational and project management skills with a keen eye for detail.
- Exceptional verbal and written communication skills; confident working with medical professionals.
- Strong problem-solving ability with a proactive, hands-on approach—onsite or remote.
- Proficient in Microsoft 365; experience with LMS platforms and database management is a plus.
- Ability to prioritize, multitask, and adapt in a fast-paced, evolving environment.
- Self-motivated team player with a strong sense of ownership and accountability.
- Willingness to travel (10–15%) to support training events across the U.S.
