What are the responsibilities and job description for the Contracts Specialist Full Time 40 Hours position at Bristol Hospital and Health Care Group, Inc.?
At Bristol Hospital and Health Care, we begin each day caring today for your tomorrow. We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families. We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.). We are Magnet ® and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic. Use your expertise, compassion, and kindness to transform the patient experience. Make a difference. Make Bristol Hospital and Health Care your choice.
Under the direction of the System Director of Supply Chain, the Supply Chain Contracts Specialist reviews, negotiates and manages the contract lifecycle for goods and services required throughout the Bristol Health organization. The Contracts Specialist also assists the System Director Supply Chain and the Purchasing Manager in ensuring contract compliance and maximizing hospital-wide contract management. Runs forecast of expiring contracts and proactively engages the contract owner for each one to ensure contracts are renewed or retired in advance of expirations. Prioritizes work based on opportunity/exposure, complexity and criticality.
ROLE RESPONSIBILITIES: Position may involve performing other duties as required, which may not be mentioned below.
High Value Contract Review, Negotiation And Execution
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Under the direction of the System Director of Supply Chain, the Supply Chain Contracts Specialist reviews, negotiates and manages the contract lifecycle for goods and services required throughout the Bristol Health organization. The Contracts Specialist also assists the System Director Supply Chain and the Purchasing Manager in ensuring contract compliance and maximizing hospital-wide contract management. Runs forecast of expiring contracts and proactively engages the contract owner for each one to ensure contracts are renewed or retired in advance of expirations. Prioritizes work based on opportunity/exposure, complexity and criticality.
ROLE RESPONSIBILITIES: Position may involve performing other duties as required, which may not be mentioned below.
High Value Contract Review, Negotiation And Execution
- As contracting Subject Matter Expert, collaborates with contract owners to review high value contracts (> $50,000) for legal and business terms for the purposes of mitigating organizational risk.
- Leads pricing negotiation for high value contracts for required goods, in support of organizational financial goals.
- Serves as the key liaison between suppliers, Purchasing and internal stakeholders to negotiate and resolve issues and move high value contracts forward to approval and execution.
- Acts in as Subject Matter Expert consultant to the contract owner to ensure terms and conditions of each contract are acceptable, stated accurately, and can be adhered to by all parties.
- Develops and maintains comprehensive contracts management program for the portfolio of contracts for the products, equipment and services the hospital acquires.
- Performs periodic assessments of centralized contract database (Meditract) to audit content and assess the level of use by contract owners. For contracts which are directly managed by Contract Specialist, uploads all contract related documents, including but not limited to: fully executed contracts, price files, spend impact analysis documents, into Meditract contract management system.
- Generates forecast of expiring contracts and proactively engages contract owner to ensure contracts are renewed or retired in advance of expirations.
- Develops user guides and job aids to assist contract owners with monitoring and measuring Supplier Performance Management. Participates in periodic business reviews for high value contracts.
- Participates in discussions with stakeholders and suppliers to address critical contractual issues for high value contracts, as required.
- Complies with all federal and state regulations concerning supplier contracts and maintains a professional working relationship with supplier representatives. Adheres to organizational policies on contract signature authority.
- Leverages informatics to perform cost and utilization analyses. Partners with Supply Chain Pricing Analyst to assess contract price compliance and validate cost savings achieved through contracts.
- In collaboration with Supply Chain and Compliance staff, participates in contract audits to ensure compliance with pricing, terms and conditions.
- Develops guidance and job aids on standard and acceptable contract terms and conditions, to support and expand the knowledge of contract owners.
- Develops a streamlined and effective intake processes to manage incoming high value contract review requests.
- Identifies, develops and deploys key metrics to drive the contracts organization to higher levels of overall performance.
- Identifies opportunities to achieve contract standardization and consolidation throughout the organization. Participates in multi-disciplinary committees and Kaizen initiatives with the goal of optimizing the contracting process.
- Routinely communicates contract lifecycle status to Supply Chain, stakeholder management and ELG team so they are aware of status and can take any necessary actions
- Bachelor's degree in supply chain management, business administration, or a related field desired. Experience will be considered.
- Previous experience in supplier negotiations and contracting is required. Minimum of three (3) years of position-related experience, preferably in the healthcare industry.
- ISM Certified Purchasing Manager (C.P.M.) or AHRMM Certified Material and Resource Professional (CMRP) a plus
- Strong understanding of contract terms and conditions and contract law. Ability to review contractual documents to identify and mitigate risks.
- Strong understanding of purchasing and contract management methods and procedures, purchasing and contracting law, purchasing ethics and healthcare regulations.
- Self-motivated, proactive, detail-oriented and able to manage multiple tasks while still meeting deadlines.
- Communicates clearly and effectively with internal stakeholders and external suppliers
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Salary : $50,000
