Office Manager

Job Summary The Office Manager is responsible for overseeing and coordinating all administrative and operational functions within the office to ensure a smooth, efficient, and productive work environment.

This role includes managing office supplies, overseeing office maintenance, and ensuring effective communication between the departments.

The Office Manager handles scheduling, meeting coordination, and acts as a liaison between staff and senior management.

Strong organizational, communication, and problem-solving skills are essential, as well as the ability to multitask and prioritize in a fast-paced environment. Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety.

Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region. Our values : People, Communities, Reputation, Teamwork, Trust, and Truth. Essential Functions

• Organizes and manages various functions requiring independent judgment and using diplomacy in dealing with staff, clients and vendors.
• Provide support for staff and / or departments in various complex, confidential and administrative duties.
• Manage an effective and productive workplace environment in direct alignment with company policy.
• Oversee departmental / office location expense budget, ensuring on or below targets performance each fiscal year.
• Compile and / or prepare reports as requested by the corporate office relating to office function.
• Organize and maintain the office function and layout including maintaining equipment, supplies and any necessary maintenance or repairs.
• Oversee and / or assist in the recruitment of new staff, including on-board and necessary training.
• Promote and ensure office safety measures and emergency plans that are in place and in conjunction with company safety policy.
• Make suggestions and provide feedback on efficiency to executive management.
• Liaison with other outside office related agencies, organizations and groups.
• Planning office events functions, support office staff, as necessary.
• Travel as needed for overall office management functions.
• Making travel arrangements for field personnel.
• Track and manage fleet vehicles.
• Other duties as assigned. Competencies
• Ability to gather and analyze data, reason logically and creatively, draw conclusions and make appropriate recommendations.
• Ability to prioritize and organize, work well under stress, meet deadlines.
• Ability to be flexible and adapt to constant change.
• Ability to work flexible hours as required to meet deadlines.
• Skilled in interpersonal communication to assist staff, clients, and vendors.
• Skilled with Microsoft Office products.
• Thorough technology competency and strong software aptitude.
• Ability to perform tasks in a safe, responsible manner.
• Ability to maintain confidentiality within the highest respect.
• Ability to clearly speak, write, read, and understand the English language. Required Education and Experience
• High school diploma or GED.
• Minimum of 2 years' experience in office management with supervisory responsibilities.
• Valid driver's license. Preferred Education and Experience
• Associate degree in business management. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment. Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L.

93-638. Disclaimer This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee.

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. This job description is not a contract or employment.

It does not promise or guarantee any particular benefit or specific action.

All employment with Bristol is "at-will" which means that Bristol or employee can terminate the employment relationship at any time with or without cause.