Administrative Assistant, Leasing

The Administrative Assistant, Leasing reports to the Leasing Controller. This position is primarily responsible for proactively initiating and owning multiple administrative duties that offer support to the Leasing Team.

RESPONSIBILITES:

General:

• Participate in assigned meetings.
• Interact with other departments to insure up-to-date tenant information.
• Proactively own and manage all marketing information on an as-required basis in addition to initiating, owning, and facilitating quarterly audits of all information (this includes company website, property portal, site plans, aerials, marketing brochures, and contact information)
• Prepare for ICSC conferences and other trade shows throughout the year.
• Assist Leasing VP and Leasing Controller with special projects.
• Occasional receptionist duties and office upkeep.

Leasing Team Partnership:

• Initiate weekly meetings with the Leasing Team and lead daily communication to review upcoming and ongoing deals and projects.
• Initiate, own, and manage requests for Credit Reports and Asset Search Reports.
• Manage incoming leasing calls. Route and/or return calls and send marketing materials when Rep is not available.
• Review, understand and interpret Letters of Intent.
• Proactively initiate, own, and manage CAD requests and Construction Estimate Requests.
• Run, prepare, and update various reports such as expense reports, MALT (Midwest Awesome Leasing Tool), rent rolls, expiration/vacancy reports, exposure reports, arrearage reports / rent history, tenant sales reports, budget reports
• Prepare marketing/property books and/or digital information for assigned assets, including assistance with market research for new leases and renewals (rent rolls, site plans, sales reports, SWAT information, NNN information).
• Master various software programs and Microsoft applications to research information and present deals for Real Estate Committee (Salesforce, PowerBI, OnBase, JD Edwards)
• Salesforce ownership – prepare and own the information in Lease Approval Form (LAF). Be prepared to respond to any questions from Leasing Controller, Leasing VP and Regional President for when LAF is submitted for Real Estate Committee.

QUALIFICATIONS:

• Administrative experience in professional real estate setting.
• Strong team player with excellent organizational, communication and decision-making skills.
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to perform thorough research on the Internet.
• Ability to create, manipulate and maintain databases.
• Ability to organize and manage multiple projects. Strong attention to detail, time management skills and personal initiative are all required competencies.
• Ability to maintain confidential information.
• Ability to work well with all levels of the organization.
• Ability to adapt quickly to new work assignments and situations.
• Self-sufficient and able to operate independently.
• Familiarity with commercial lease terms.
• Familiarity with Salesforce a plus.

Brixmor offers a hybrid work schedule (first two days of the week in the office, the balance from home), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.

EOE (Brixmor is an Equal Opportunity Employer)

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