The Broadlawns Medical Center campus includes an acute care hospital, primary and specialty care clinics, urgent care and emergency services, lab, radiology, dentistry, inpatient and outpatient mental health, crisis team, and community-based behavioral support services. Broadlawns accepts all forms of insurance and its approach to healthcare and quality outcomes earned a Level 3 rating from the National Committee for Quality Assurance, the highest achievable status for a medical delivery model.

We are a safety net hospital and our Patients are our North Star! With a dedicated staff of over 160 physicians and 1,600 employees, Broadlawns Medical Center ensures that our community has access to high quality healthcare that is coordinated, compassionate and cost-effective. We provide our employees a top-rated benefits package, supportive work culture, and more!

The Broadlawns Medical Center Medical Education department is looking for an enthusiastic, detail-oriented individual to join our team as the Scheduling Coordinator.

The Scheduling Coordinator is responsible for the coordination of resident rotation schedules, maintaining and executing all affiliation agreements for their educational rotations; assisting with the planning and organizing of the educational noon conference schedule; the resident application interview process; as well as providing other administrative support.

If you want to be part of the training of future doctors, please apply.

BROADLAWNS MEDICAL CENTER (BMC)

FAMILY HEALTH CENTER (FHC)

Scheduling Coordinator, Medical Education

GENERAL DESCRIPTION

Under the direction of the Program Coordinator, this position is responsible for the coordination of the resident rotation schedules; maintaining and executing all affiliation agreements for their educational rotations; assists in the planning and organization of the educational noon conference schedule; the resident application interview process, as well as, providing other administrative support.

CHARACTERISTIC DUTIES

Assist in developing and managing the resident schedules including but not limited to collaboration with BMC and off site residency faculty and/or sites to secure the appropriate rotations for each resident level (FM and TY). Assist with the coordination of outside resident & student educational rotations at BMC as needed. Assist in the scheduling and management of the resident’s rotation time in the FHC. Prepares the appropriate correspondence to confirm rotation logistics and provides guidance to the resident. Manages the data entry of all of the resident’s rotation schedules into New Innovations. Assists in managing the evaluative process (both electronic & hardcopy) of the residents and faculty based on their rotation schedule. Acts as first line of communication with the residents in terms of rotation and/or scheduling concerns. Troubleshoots challenges. Track and confirm preceptorships. Maintaining all of the documentation and agreements in an organized manner. Upon notification, track the resident’s vacation/sick leave, notifying designated individuals and/or service. Assists in maintaining educational rotation affiliation agreements, as well as, agreements for BMC’s residency programs in an organized manner. Assists in tracking institutional affiliation agreements for the residency programs & educational rotations. Collects and confirms rotation data for use in coordinating with Accounting the annual IRIS reporting Assists in the development, maintenance and day-to-day logistics of the educational noon conference schedule. Responsible for corresponding with the U of I to schedule the Visiting Professor series and any logistics. Assists with tracking and data entry of the resident milestones into ADS. Assists the Assistant Program Coordinator in the coordination of obtaining CME credit for the faculty. Assists in coordinating the resident application interview process including correspondence with the U of I with requested information and reports for the residency programs. Assists with the resident housing coordination – to include managing maintenance requests, tours, incoming & outgoing resident transitions. Under the guidance of the Program Coordinator, coordinates rotation information and logistics for outside resident rotations, job shadowing Collaborates with the Marketing Department to maintain the residency page on the BMC website, ensuring current data. Will produce monthly and yearly faculty call schedules. Assists in developing, and monitoring the monthly call schedules on the BMC intranet and distribution of same to appropriate agencies and personnel Performs other duties as assigned by the supervisor/designee.

PERFORMANCE STANDARDS

Demonstrates ability to manage and implement change positively and effectively. Assists in completion of performance improvement activities. Receives consistent positive performance feedback from students, residents, staff and community contacts. Documentation is completed in a timely and accurate manner.

MINIMUM QUALIFICATIONS

1. High school diploma.

Proficient in all Microsoft Office applications and internet based programs.

Preferred Qualifications

Associates or Bachelor’s Degree in medical, business and/or a related field. 3 years of experience in an administrative field (preferably in a medical, clinic and/or hospital setting). 3 to 5 years of scheduling experience (preferably in a medical, educational, clinic and/or hospital setting). Knowledge of Medical Terminology.

Work Shift

Benefits (FT/PT)

• Retirement - IPERS

• Education Assistance

• Employee Health & Wellness

• PTO

• Free Parking

• Health Insurance

• Supplemental Insurance

• 529 College Savings Plan

• And more!

Broadlawns Medical Center is an Equal Opportunity Employer