Director of Catering and Club Member Events

Director of Catering and Club Member Events

Position Summary:

The Director of Catering and Club Member Events will promote the club's dining facilities for private banquets, business/social meetings, and club social events designated to enhance the overall enjoyment of the membership. The Director develops agreements and oversees all administrative and operational aspects of preparing and executing events. The Director works with banquet and other departments to ensure that the members’ and guests’ expectations are exceeded along with retaining membership in the club through innovative activities and programs.

Essential Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

•  Arranging and maintaining the Master Calendar and Communication of the calendar between members, all departments, and management regarding conflicts, changes, etc.
• Oversee all Private Parties/Member Functions/Outside Events/ Internal events/ outside vendors.
• Assist in planning all arrangements required for member functions (Golf, Racquets, Card play, Membership, etc.)
• Arranges for special publicity needs and supplies for each event; decorates areas for promotions
• Initial contact for members regarding private function scheduling
• Creating menus for individual functions
• Assist members in all phases of party planning (vendors, décor, rental equipment, etc.)
• Liaison between vendors and members regarding any events
• Responsible for arranging and distributing all the necessary information to the Executive Chef, Pastry Chef, Garde Manager, Director of Purchasing, Director of Food and Beverage, Banquet Department, etc.
• Responsible for all private-party/membership billing
• Prepare yearly budgets and forecasts for the department for the approval of the Board of Governors.
• Assist the Food and Beverage department with the execution of member events, when required.
• Plan group tours for members; serves as guide when appropriate
• Hold associate staff meetings
• Required to work nights, weekends, and/or holidays as needed

Knowledge and Skill Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

·        Strong sales ability

·        Management experience required.

·        Country Club or upscale resort/hotel background preferred.

·        Established contacts and relationships with decor, entertainment, and various vendors.

·        Proficiency in Microsoft Office and various event management software.

·        Must be able to work evenings, weekends and holidays.

Education & Work Experience Requirements:

·        Minimum of 5-8 years catering/events background in high volume environment, preferably in Country Clubs

·        Bachelor's Degree in a related field or Experience equivalent

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle or feel objects, tools or controls, talk or hear, taste or smell. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Compensation:

• Salary is commensurate with experience.

This is a full-time position eligible for full benefit package such as: 

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Supplemental Life Insurance
• Short Term Disability Insurance
• Long Term Disability Insurance
• 401(k) Retirement Savings Plan with Company Match
• Vacation Time
• Paid Sick/Personal Time Off
• Holiday Pay

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.