What are the responsibilities and job description for the Director of Events position at Paragon Events?

Who We Are

Paragon Events, based in Boca Raton, Florida, is a dynamic firm specializing in meetings, association management, and marketing. Operating nationally and globally, we cater to diverse sectors from corporate to non-profit, driven by CEO Renee Radabaugh's 35 years of experience. Our passionate team delivers accurate and efficient solutions to help our clients achieve their goals. As we continue to expand our reach and influence, we are seeking motivated individuals to join our team.

At Paragon Events we believe in the power of diversity and inclusion to drive innovation and success. We encourage individuals from all backgrounds to apply. We look forward to hearing from you!

Who You Are

The Director of Events oversees all aspects of the Events Department, providing leadership, strategic planning, and operational execution to ensure the department's success. This role is responsible for client relationship management, event planning and execution, budget development, business development, and staff management. The Director will also play a key role in developing proposals, creating / securing contracts, and generating revenue streams for the company.

What You'll Do

Event Team : Client Management & Event Strategy

Consult with clients to determine event objectives, requirements, and budgets.
Coordinate event services including accommodations, audio / visual needs, catering, transportation, facilities, signage, security, and other logistical requirements.
Monitor event activities to ensure compliance with regulations, customer satisfaction, and problem resolution.
Lead contract negotiations and oversee proposal development for events and business leads.
Manage event budgets, including preparation, tracking, and profitability analysis.
Develop timelines and ensure the timely delivery of all event components.
Create and implement marketing strategies for events, including client presentations and promotional plans.

Business Development

Develop a long-term calendar of events and associated marketing plans.

Build and maintain strong vendor relationships, leveraging them for organizational growth.

Oversee client onboarding and offboarding processes, ensuring a seamless transition.

Identify new revenue streams and execute initiatives to drive sales and profitability.

Department Strategy & Operations

Streamline departmental workflows to improve efficiency.

Establish and promote best practices across the department.

Prepare and manage the department's annual budget, including expense oversight and profitability assessments.

Implement annual rebate programs and profit-centric strategies.

Ensure adherence to licensing, permitting, and industry standards.

Staff Performance & Leadership

Hire, train, mentor, and evaluate the performance of department staff.

Create a culture of accountability, collaboration, and professional growth.

Develop and implement consistent training programs for team development.

Oversee staff workload forecasting and allocation.

Conduct regular performance reviews and address any performance issues promptly.

Required Knowledge & Skills :

Strong knowledge of event planning logistics, including AV requirements, permits, licensing, union labor, and room setups.

Proficiency in contract negotiation, particularly with hotels and other venues.

Financial acumen in budget preparation, expense tracking, and profitability management.

Ability to develop comprehensive timelines and track deliverables effectively.

Skilled in writing and presenting proposals, contracts, and sponsorship plans.

Understanding of industry laws, crisis management planning, and best practices.

Leadership and management expertise to oversee a diverse team of professionals.

What You Bring

Qualifications :

Bachelor's degree in event management, business administration, hospitality, or a related field.

5-7 years of experience in event management, with at least 3 years in a leadership role.

Excellent verbal and written communication skills.

Proven ability to manage multiple priorities, meet deadlines, and achieve business goals.

Demonstrated ability to build relationships with clients, vendors, and team members.

Additional Requirements :

Willingness to travel for events as required.

Flexible to work evenings or weekends based on event needs.

Proficient in event management software and too

This job description outlines primary duties and responsibilities but is not exhaustive. The Director of Events may be assigned other tasks as needed to achieve company goals.

What We Offer

Benefits :

Competitive salary

Comprehensive health benefits package

401(k) plan with company match

Opportunities for professional development

Collaborative and inclusive company culture

Position is eligible for hybrid work after successful completion of 120 days

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