Front Office Secretary

Front Office Secretary

School-Year 

Status                 Full-Time   Contract Days    11-months

Classification    Exempt       Start Date           August 1st          End Date  June 30th

Reports to         Business Director

ABOUT BROOKSIDE CHARTER SCHOOL

Brookside Charter School is a tuition-free public charter school serving Pre-K through 8th-grade students in Kansas City Public School (KCPS) boundaries. We focus on rigorous academics, leadership skills, and the whole child to prepare students for success beyond our doors. Our caring community of well-trained and supported staff members, engaged families, and supportive community partners empowers students to be leaders of their tomorrow. We are committed to diversity, culturally relevant teaching and learning, family and community engagement, restorative practices, and social and emotional learning.

POSITION SUMMARY & PURPOSE

The Front Office Secretary will perform intermediate-level clerical and administrative tasks to manage the office in a smooth and professional manner.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

JOB RESPONSIBILITIES

The duties and responsibilities described herein are not a comprehensive list, and additional tasks may be assigned to the employee from time to time, as necessitated by business demands.

School Culture

• Embraces and advances the mission and vision of Brookside Charter School to maximize students’ opportunities to learn, grow, and succeed.
• Embodies and demonstrates maturity, integrity, professionalism, self-improvement, motivation, and excellence.
• Takes all necessary and reasonable precautions to provide a safe environment for students.
• Assists the administration in implementing all policies and rules governing student life and conduct fairly and justly.
• Builds and maintains relationships with teachers, administrators, and students’ families with an eye toward working cooperatively to help students meet academic and other goals.

Duties and Responsibilities 

• Greets and welcomes visitors 
• Answers and directs phone calls.
• Collects fees and payments providing receipts and other records for monetary transactions.
• Helps resolve complaints or answer inquiries.
• Collaborates with other departments to complete some office functions.

Payments

• Accepts payments for extended care, staff/parent lunches, technology fees, library fees, sports fees, and late fees
• Processes incoming funds properly, including names, amount, type, employee signature, security, documentation, labeling of envelopes, and proper transfer to Business Director or Administrative Assistant
• Records all cash payments in a timely manner
• Records all transactions in Brookside Charter School’s student information system

MINIMUM QUALIFICATIONS

*All requirements listed below are required unless otherwise designated as “preferred.”

Education and Certifications

• High School Diploma or equivalent
• Associates degree preferred

Experience

• Experience in similar or equivalent role preferred

Skills and Traits

• Proficiency in Google Workspace, Microsoft Office or equivalent software.
• Candidate will be a passionate advocate for Brookside Charter’s mission and students.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with the proven ability to meet deadlines.
• Understanding of office methods, procedures, and equipment.
• Ability to learn, interpret, and apply policies and procedures.

PHYSICAL REQUIREMENTS 

• This position may require remaining stationary and/or moving for intermittent periods, as well as moderate dexterity in operating standard office equipment (e.g., computer, printer, copier).
• This position requires individuals with a range of visual acuity as well as the ability to communicate with others. 

COMPENSATION AND BENEFITS

We’re committed to providing best-in-class benefits to our teachers and staff. Elements of Brookside Charter School’s benefits package include competitive pay, subsidized health insurance, dental, vision, life, and disability insurance, and paid time off.

COMMITMENT TO DIVERSITY/EQUAL OPPORTUNITY EMPLOYMENT POLICY 

Brookside Charter School is an equal opportunity employer and it is our policy to recruit, hire, and promote for all jobs on the basis of merit, qualifications, skills, and competence. We do not discriminate on the basis of race,  color, national origin, marital status, religion, sex, age, sexual orientation, disability, or any other protected status. Brookside Charter School will fully comply with all employment-related and other laws. All employment decisions will be made solely on the basis of the individual's qualifications as related to the requirement of the position being filled. 

Read more about Brookside Charter School’s teaching approach, and community on our website.