Preconstruction Coordinator

Brothers Group Construction Services is currently recruiting for a Preconstruction Coordinator for their office in Jacksonville, FL. This position is an integral part of the Preconstruction Team, and responsible for supporting the Estimator and Preconstruction Manager.

Job Description

• The role of the Preconstruction Coordinator is responsible for:
• Set up and maintain preconstruction records and documentation for our Preconstruction/Estimating Department
• Maintain, update, and create accurate entries in a CRM/Plan room database as required
• Responsible for sending Invitation to Bid (ITBs) to subcontractors / trade partners, track and aggressively follow up utilizing phone outreach to ensure proper coverage from subcontractors and bids are received in a timely manner
• Record and file quotes received from subcontractors in appropriate project folder per CSI Division
• Transmits addenda and other bid information to subcontractors
• Manages multiple projects/activities in a dynamic fast-paced environment
• Updates subcontractor information in company database
• Updates document and plans and adequately communicates changes to subcontractors
• Other tasks as required or needed

Required Qualifications

• Excellent written and verbal communication skills.
• Must be self-motivated and punctual, and collaborate with team members
• Must be able to manage multiple tasks effectively and have excellent organizational skills
• Must be proficient with Microsoft Office Suite products including Word, Excel, and Outlook

Desired Qualifications

• Knowledge and understanding of commercial construction
• Strong customer relationship management skills
• Strong organizational, multi-tasking, and prioritizing skills
• Outstanding problem solving and decision-making skills
• Good attention to detail and accuracy skills
• Excellent verbal, written, and interpersonal communication skills
• Ability to work in a fast-paced deadline driven environment
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
• Time management experience
• Ability to learn quickly