What are the responsibilities and job description for the Administrative/Executive Assistant position at Brothers Services Company?
Job Title: Administrative / Executive Assistant
Location: Onsite, Hampstead, MD
Reports to: HR Manager
Job Type: Full-Time, Hourly
Comp: $45K – 55k/year benefits. Compensation includes bonus based on company performance
About the Role:
We are looking for a professional, organized, and proactive Administrative/Executive Assistant to join our team. This dual-role position is ideal for someone who enjoys being a welcoming, often first impression of the company while also supporting executive leadership with administrative tasks. You'll be a key player in ensuring smooth daily operations and enhancing productivity.
Key Responsibilities:
Reception Duties:
- Greet and welcome visitors in a friendly and professional manner.
- Answer, screen, and direct incoming phone calls.
- Manage front desk operations including incoming mail, deliveries, and general inquiries.
- Maintain a tidy and welcoming reception and conference room area.
Office Coordination:
- Order office supplies and manage inventory.
- Coordinate with vendors and service providers.
- Assist with event planning, company communications, and special projects.
Executive Support:
- Provide high-level administrative and special project support to President/Executive Team.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare reports, presentations, and meeting materials.
- Take meeting minutes and follow up on action items as needed.
- Handle confidential information with discretion.
Requirements:
- Exudes positivity and service.
- Proven experience as a receptionist, executive assistant, or similar administrative role.
- Excellent communication and interpersonal skills.
- Strong organizational skills with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
- Ability to handle multiple tasks and work independently.
- Discretion and confidentiality are a must.
Preferred Qualifications:
- Experience in home improvement or construction.
- Familiarity with scheduling software or CRM tools (e.g Sales Force)
- Associate’s or Bachelor’s degree in Business Administration or related field (preferred but not required).
Why Join Us:
- Opportunity to work closely with leadership.
- Dynamic and supportive team environment.
- Room for growth and professional development.
- Competitive compensation and benefits.
- 40-year-old company with a great reputation.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k) matching
- Flexible spending account
- Health savings account
- Life insurance
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Hampstead, MD 21074 (Preferred)
Ability to Relocate:
- Hampstead, MD 21074: Relocate before starting work (Preferred)
Work Location: In person
Salary : $45,000 - $55,000
