Store HR Representative

Full-Time Store HR Proposal

Job Title: Store HR Representative

Primary Supervisor: HR Director

Secondary Supervisor: Store Director

DOL Status: Full-Time

Status: Non-exempt

Schedule: Monday, Tuesday, Wednesday, Friday, Saturday (days off flexible); 8:00 a.m. 5:00 p.m.

Job Summary:

Under the direction of the Store Director, the Store HR Representative will oversee all processes involving recruiting, onboarding, safety, workers compensation, paperwork, training, and compliance. They will work closely with the Corporate HR staff to ensure that company policies, rules, and regulations are being followed and adhered to. Completing miscellaneous tasks sent by the corporate office will also be a requirement of this position. Their day-to-day responsibilities will be determined by the HR Director.

Job Distinctions:

The Store HR Representative will not have managerial functions in the sense that they will not oversee performance evaluations or make final decisions regarding termination. They will offer consultation and support to store directors and department heads. While they are localized to work in specific stores, the Store Director and other department heads will not have the authorization to pull Store HR Representatives from their primary duties to fulfill tasks at the store level, unless approved by the Store Director.

Distribution of Hours by Location:

Core Competencies:

• Attention to Detail - Focusing on the details of work content, work steps, and final work products

• Informing - Proactively obtaining and sharing information

• Presentation Skill Formally and engagingly delivering information to groups

• Adaptability - Responding positively to change and modifying behavior as the situation requires

• Self-Management - Showing personal organization, self-discipline, and dependability

• Using Technology - Working with electronic hardware and software applications

• Involving Others - Engaging others for input, contribution, and shared responsibility for outcomes

• Handling Conflict - Managing interpersonally strained situations

• Safety Focus - Showing vigilance and care in identifying and addressing health risks and safety hazards

• Professional Impact - Presenting self as a positive representative of the organization

• Reading Comprehension - Understanding and Using Written Information

• Legal & Regulatory Navigation Understanding and facilitating compliance with laws and regulations

Examples of Duties:

• Works closely with Corporate HR to ensure consistent and ethical practices are being performed throughout store locations

• Works with store director and department heads to identify staffing needs

• Utilizes Paycom to post jobs, review applications, schedule interviews, initiate onboarding, verify I-9s, and submit PAFs

• Oversees the completion of the onboarding process, including collecting new hire IDs, completing new hire paperwork, verifying I-9s, ensuring all new hires receive a standardized orientation, and reminding store leadership to hold follow-up interviews

• Ensures that team members are enrolled in and completing online training courses, monthly safety trainings, and other memos and documents distributed through Paycom

• Acts as the Safety Champion by leading monthly Safety Committee Meetings

• Investigates team member and customer accidents or injuries to identify preventative measures

• Assists store leadership by completing disciplinary paperwork and offering assistance with employee relations concerns

• Serves as an ambassador and exemplar of company culture, values, and behaviors (TREK)

• Works with drug testing agencies to schedule randomized or for cause drug tests

• Assists team members with understanding policies and procedures contained in the Broulims Handbook

• Uses computers and technology such as Microsoft Word, Paycom, NGA, and email to complete job functions

• Adjusts work processes in relation to updates, policy changes, or additional features added to the Paycom system

• Ensures the completion of annual performance evaluations, certifications, and other personnel related dynamics

• Attends HR meetings as scheduled by the Corporate Office

• Tracks and updates certifications such as forklift, food handlers, and food safety

• Ensures the completion of exit interviews including uploading responses into a digital format

• Completes other duties as assigned

Job Requirements:

Knowledge:

• Microsoft Office Word, Excel, and other Microsoft Office applications

• Email software such as Gmail

• Knowledge of principles and processes for providing customer and personnel services

Skills:

• Oral and written communication clearly articulates needs, progress, and concerns surrounding the organization

• Time management

Abilities:

• Oral comprehension the ability to listen to and understand information and ideas presented through spoken words and sentences

• Reading comprehension ability to read and follow instructions

• Technology Use the ability to learn and use technology