What are the responsibilities and job description for the Executive Assistant position at BRS?
TSIF is looking to hire an Executive Assistant to support our government client at the Pentagon in Arlington, VA. This position is 100% on site and requires an active Secret clearance. Responsibilities include but not limited to:
- Assist, coordinate, facilitate, and oversee guiding the progress of multiple special projects and activities with varying timelines and due dates
- Assist with the identification and documentation of standard operating procedures, processes, and guidance to ensure operation efficiency and effectiveness
- Assist in the review and drafting responses to data calls, trend analyses, or other inquiries that require analysis of operations and mission execution
- Provide assistance in planning and managing activities such as requirements analysis, business process improvement, program planning and execution support
- Perform a wide variety of tasks associated with supporting government and military staff in the conduct of day-to-day operations; assisting with both complex and general administrative duties
- Perform schedule/calendar management tasks, such as arranging travel; scheduling meetings, conferences, speaking engagements, and other appointments; ensuring there are no schedule conflicts; and ensuring staff being supported have pertinent information regarding regarding their schedules
- Perform office management tasks, such as managing managing office supply inventory, minimizing downtime of office equipment, and ensuring classified information is handled properly.
- Manage the flow of information to and from senior leadership
- Receive and make phone calls on behalf of senior leadership
- Open and sort mail
- Review and summarize memos and documents prior to forwarding to senior leadership
- Assist in preparing and formatting information for internal and external distribution
- Maintain and manage correspondence packages
- Create presentations, write reports, transcribe meeting minutes, edit and proofread documents of various types
- Set up and manage electronic and paper filing systems
- Active Secret clearance required
- Experience working in a military environment and be able to recognize military ranks and address senior military personnel appropriately.
- Familiarity with enterprise correspondence systems (CATMS/ETMS2) and electronic travel systems (DTS)
- Excellent oral and written communication skills.
- Ability to multi-task effectively.
