Accounts Payable/Accounts Receivable Specialist

Job Summary:

We are seeking a detail-oriented and experienced Accounts Payable/Accounts Receivable Clerk to join our accounting team. This position demands reliable attendance and a strong commitment to being present and productive during work hours. This role requires strong analytical skills and proficiency in accounting QuickBooks, as well as excellent communication abilities to liaise with clients and internal departments.

Duties:

• Answer phone calls and welcome visitors.

- Gather detailed information from customers regarding their questions/concerns and direct phone calls and emails to appropriate parties.

-Book jobs for service.

• Process and record incoming payments accurately and efficiently.
• Process and record incoming vendor invoices accurately and efficiently.
• Maintain and reconcile accounts receivable by ledgers to ensure accuracy.
• Perform bank reconciliations on a daily and monthly basis.
• Prepare and send out invoices, past due notices, and lien notices to clients in a timely manner.
• Call Customers to follow up on payments and past due invoices.
• Work with customers to set up payment plans, and ensure those payments are made monthly.
• Collaborate with the Controller to resolve discrepancies.
• Process employee expense reports, ensuring compliance with company policies.
• Maintain accurate and up-to-date vendor and customer records.

Qualifications:

• Proven experience in accounts payable & receivable or related financial roles is preferred.
• Familiarity with accounts payable, collections, and Nevada Mechanics Lien processes is a plus.
• Vast knowledge of general office duties, basic filing procedures, processing mail, and ordering office supplies.
• Self-starter who can retain information and company procedures to ensure accuracy of work completed.
• Knowledge of requesting insurance certificates from outside agencies.
• Ability to multitask (specifically assisting in answering 6-line phone system, routing calls to correct department, updating customer contact info, and booking jobs)
• Ability to perform bank reconciliation on a daily and monthly basis.
• High degree of accuracy and attention to detail.
• Strong understanding of general ledger reconciliation principles.
• Proficient in using QuickBooks Desktop.
• Excellent attention to detail and organizational skills.
• Strong analytical skills with the ability to identify discrepancies and resolve issues effectively and independently.
• Good communication skills for interacting with clients and team members.
• Ability to work independently as well as part of a team.
• Customer service orientation and negotiation skills.

Experience:

• Bookkeeping: 2 year (Required)
• QuickBooks: 2 year (Required)

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous.
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction.
• Detail-oriented -- would rather focus on the details of work than the bigger picture.
• Autonomous/Independent -- enjoys working with little direction.
• Strong analytical and problem-solving abilities.
• Handle accounts payable and accounts receivable functions.

Benefits:

• 7 paid holidays after 90 days of employment.
• 100% employer paid medical/dental/vision/life insurance starts first of the month after 30 days of employment.
• Supplemental Insurance available with additional cost to employee after 30 days:

-Short Term Disability

-Accident

-Cancer

-Critical Illness

-Hospital Confinement

-Additional Life insurance available over the employer paid life insurance.

• 401k after 1 year of employment:

-Employers adds 3% to Safe Harbor regardless of employee’s contribution.

-Employers adds 12% of gross salary to profit sharing regardless of employee’s contribution.

• Paid Time Off after 1 year of employment:

-1 week after 1 year of employment.

-2 weeks after 2 years of employment.

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Profit sharing
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Yearly bonus

Application Question(s):

• What are your salary requirements?
• Do you have a valid driver's license and a reliable vehicle?

Ability to Commute:

• Reno, NV 89511 (Required)

Work Location: In person

Salary : $18 - $25