What are the responsibilities and job description for the Superintendent Secretary / Administrative Assistant - Bryan City Schools position at Bryan City School District?

Position Type :

Administrative Office Staff

Date Posted : 1 / 6 / 2025

Location : Bryan City Schools

Superintendent Secretary / Administrative Assistant - Bryan City Schools

Bryan City Schools is in search of an Administrative Assistant to the Superintendent.

Candidates must be highly motivated and seeking a career role that serves to enhance the district, and community, at large.

The Superintendent Secretary will play a key role in supporting the Superintendent by providing high-level administrative assistance, contributing to the efficient and seamless operations of the school district office. This rewarding position offers the opportunity to handle confidential information with care, engage in positive communication with staff, parents, and community members, and manage a variety of important administrative tasks.

Location : Central Office (Field House) - Bryan City Schools
Workdays : 224 scheduled 15 depending on need
Hours Per Day : 8 hours
Salary / Wage : Will commensurate based upon experience and / or qualifications
Job Classification : Non-Certificated Administrative Asst - Level III Administrative Group
Reports To : Superintendent
Reason for Vacancy : Retirement
Start Date : August 1, 2025

Necessary Skill Sets :

Strong Public Relations

Ability to direct / coordinate : phone calls, visitors, community partners, board functions, office procedures, media, staff / employee relations, administrative calendars

Ability to Utilize Software / Technology

Track / Input / Verify / Maintain Data and Information and Databases

Create and Maintain Agendas

Board / Administrative Records and Filings

Contractual Oversight and Implementation

Accurate Reporting and Deadline Oversight

Knowledge of Employee Licensure / Certification

Excellent written and verbal communication skills

Strong organizational and time management skills

Ability to manage multiple tasks and work under pressure

Attention to detail and strong problem-solving abilities

Ability to maintain confidentiality and handle sensitive information

Key Responsibilities :

Provide direct administrative support to the Superintendent, including managing calendars, scheduling meetings, and maintaining accurate records.

Prepare reports, presentations, memos, and other documents as needed.

Coordinate communication between the Superintendent and district staff, school board, parents, and the community.

Screen and manage phone calls, emails, and correspondence on behalf of the Superintendent and Central Office.

Assist in organizing school board meetings, preparing agendas, and ensuring all necessary materials are distributed.

Maintain and organize the Superintendent's files, records, and documentation, ensuring confidentiality at all times.

Assist in budget preparation and monitor expenditures

Coordinate travel arrangements and prepare expense reports for the Superintendent.

Collaborate with other administrative staff to ensure smooth office operations.

Handle inquiries and resolve issues that arise in a timely and professional manner.

Qualifications :

Education : High school diploma or equivalent required; associate's or bachelor's degree preferred.

Experience : 3-5 years of administrative assistant experience preferred in an educational setting or school district.

Application :

Cover Letter, Resume, 3 Letters of Recommendation, and any pertinent qualifications / credentails are preferred.

Interested candidates should submit all credentials by Friday, February 7, 2025.

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Superintendent Secretary / Administrative Assistant - Bryan City Schools

What are the responsibilities and job description for the Superintendent Secretary / Administrative Assistant - Bryan City Schools position at Bryan City School District?

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