What are the responsibilities and job description for the Administrative Coordinator for Congregational Care & Church Administration position at Bryn Mawr Presbyterian Church?
Position Title: Administrative Coordinator for Congregational Care & Church Administration
Reports to: Associate Pastor for Congregational Care
Status: Support Staff (full-time, non-exempt, hourly)
Position Summary:
Provides a professional level of clerical and technical assistance to the Associate Pastor for Congregational Care and Director of Human Resources and Administration.
Responsibilities and Duties:
Administrative Assistance to Associate Pastor for Congregational Care:
o Pastoral Care:
- Provides administrative support to the Associate Pastor for Congregational Care
- Coordinates and notifies the staff of the Pastor on-call schedule
- Communicates to the on-call answering service the on-call schedule for nights and weekends
- Supports the work and coordination of the Care Team (Parish Nurse, Social Worker, and Middleton Center Director)
o Memorial Services and Memorial Garden:
- Coordinates and organizes all logistics surrounding memorial services and funerals (music, livestreaming, facilities, reception, funeral home, family communication, etc.)
- Works with Director of Communications to produce memorial service bulletins
- Submits vouchers for related fees
- Maintains the Memorial Garden records, sale of plots, and financial transactions
- Orders plaques for the Memorial Garden at time of death
- Records pre-planned memorial service directives for church members
o Support the work of the Senior Adult Council
- Maintains up-to-date Senior Adult Events and Council participation in the church database
- Provides administrative support, including maintaining records, sending notifications, timely & detailed calendaring, publicity, submitting vouchers, etc.
- Oversee the management and execution of the holiday card program
- Facilitate the logistical arrangements for Senior Adult day trips
o Support the Coordination of the Connection Groups
- Provides administrative support, including maintaining group rosters, publicity for this ministry, and sending notifications for meetings
Administrative Assistance to Director of Human Resources and Administration:
o Office & Technology
- Provide administrative support to the Director of Human Resources and Administration as needed
- Recruits and coordinates front desk volunteers
- Maintains files of all office equipment leases, schedules meetings with appropriate staff and vendors as leases are about to expire, manages payments effectively
- Makes knowledgeable recommendations about new equipment and software, organizes leasing appointments with vendors and negotiates the best options for review
- Provides first level troubleshooting for office machines
- Attends all required administrative meetings
- Assists in office administrative responsibilities including mailings, front desk support and volunteer appreciation opportunities
- Understands the weekly and annual rhythm of the liturgical and programmatic calendars
- Understands the organization of the staff and the church leadership
Requirements:
- Bachelor’s degree or equivalent work experience
- Experience in administrative assistance required, experience within non-profit organizations preferred
- Proficient in technology and capable of spending extended periods at a desk using a computer
- Comfortable working with individuals across all age groups, including volunteers
- Ability to lift up to 40lbs