What are the responsibilities and job description for the Financial Administrative Coordinator, Wharton Finance & Administration position at The University of Pennsylvania?
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Financial Administrative Coordinator, Wharton Finance & Administration
Job Profile Title
Financial Administrative Coordinator
Job Description Summary
Wharton School Overview
Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.
The Financial Administrative Coordinator will work with the Senior Business Administrator and other financial team members to process, track, and reconcile day-to-day purchasing, payables, and travel and expense reimbursement transactions for a large academic department at the Wharton School. Using University systems, which include but are not limited to : BEN Financials, Concur, and Penn Marketplace, this position is responsible for ensuring all transactions are compliant with applicable policies and reviewing any issues or discrepancies with the Sr. BA prior to processing. In addition, this position is responsible for reconciling transactions, entering journals when necessary, maintaining records and confidentiality, and serving as a resource to departmental staff and faculty regarding policies and procedures. Will also provide backup with Workday in the absence of the Payroll Coordinator. The successful candidate will be organized, efficient, and have exceptional attention to detail.
Job Description
Qualifications
- High School Grad / GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
- Associates with 3-5 years of related experience is preferred.
- Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff and students, while demonstrating proactiveness, attention to detail, and the ability to multitask. Candidate must be capable of maintaining accurate records and handling confidential documents with discretion.
- Proficiency in Microsoft Word and Microsoft Excel required. Familiarity with Adobe Acrobat applications is preferred.
- Experience working in a university environment is preferred.
- Familiarity with UPENN financial systems (BEN Financials, Business Objects, Concur, Workday) is helpful.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
20.45 - $31.25 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and
the pay range assigned to the job profile.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay
Salary : $20 - $31
