What are the responsibilities and job description for the Office Manager position at BSA LifeStructures?
BSA LifeStructures designs facilities that support, enhance and inspire healing, learning and discovery. Facilities that are LifeStructures. Our integrated disciplinary efforts with visionary healthcare, higher education and research clients achieve measurable outcomes through metrics-driven design solutions. Together, we create inspired solutions that improve lives.
We are searching for an Office Manager to join our Austin Studio!
What You'll Do :
- Provide a wide variety of administrative support to multiple team members, including the Studio Director.
- Prepare routine and advanced correspondence including letters, meeting agendas, meeting minutes, and reports.
- Manage lobby area. Open lobby; make coffee; greet guests upon arrival; maintain supply of water / soda for guests and meetings.
- Answer incoming calls. Open, sort and distribute incoming mail.
- Maintain office organization (clean break rooms, water plants, organize conference rooms, etc.). Purchase and maintain office supplies.
- Schedule meetings, conference calls, and appointments; arrange for catering if necessary.
- Schedule rental cars; coordinate with rental company on maintenance of long-term rentals. Maintain calendars for long-term rental cars, conference rooms, and other resources.
- Coordinate, report, and follow up on building maintenance and security issues; serve as point of contact for vendor and building maintenance.
- Assist with administrative needs for other offices as needed.
- Assist with regional office Architecture and Engineering lunch and learns including ensuring room availability, coordinating lunch arrangements, clean up, and recording attendance.
- Maintain regional office page on company intranet.
- Serve as an employee onboarding liaison for new employees; ensure the onboarding experience is effective.
- Assist with marketing efforts and research.
- Assist with Project Related Documents.
Monitor project submittal and filing deadlines and keep project leaders informed of deadlines.
Education and Experience :
Why You'll Thrive at BSA LifeStructures :
Our core values define us :
If these values resonate with you, we encourage you to apply and take the next step in your career with BSA LifeStructures!
BSA LifeStructures is an Equal Opportunity Employer.
