What are the responsibilities and job description for the Legal Administrative Assistant position at Buchanan Legal Professional Services?
A well-established law firm is seeking a Legal Administrative Assistant to provide comprehensive support to attorneys and legal professionals within a litigation practice. The ideal candidate will have 3-5 years of experience in commercial litigation and thrive in a fast-paced, team-oriented environment.
Key Responsibilities:
- Provide administrative and legal support, including document preparation, time entry, and case management.
- Draft, edit, and proofread legal documents, correspondence, invoices, and reports.
- Assist with e-filing court documents and maintaining case files in compliance with court procedures.
- Prepare and organize trial notebooks, exhibits, and closing binders.
- Coordinate scheduling for meetings, depositions, and court appearances.
- Arrange travel accommodations and prepare expense reports for attorneys.
- Maintain client files, both electronic and physical, ensuring organization and compliance with firm policies.
- Support the billing process by coordinating with the finance team to resolve invoicing issues.
- Process incoming and outgoing mail, including arranging special deliveries and courier services.
- Serve as a point of contact for clients, attorneys, and external parties, providing information as needed with attorney oversight.
Qualifications & Skills:
- Bachelor’s degree preferred; Notary Public certification a plus.
- Minimum of 3 years of legal administrative experience in a law firm, specifically in litigation.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent verbal and written communication skills, with keen attention to detail.
- Proficiency in legal software for document management, billing, timekeeping, and case tracking (or willingness to learn).
- Knowledge of court systems, filing procedures, and litigation processes.
- Ability to work both independently and collaboratively within a professional setting.
This is an excellent opportunity for a detail-oriented and proactive professional to join a respected law firm and contribute to a dynamic legal team.
Salary : $75,000 - $90,000