Administrative Professional - Onsite

Pay Rate: $23.00/hour on W2

Job Title: Administrative Professional

Duration: 2 months, with high possibility of extension

Target start date: 04/05/2025

Job Location: 1980 W. Broad St. Columbus, OH, 43223

Shift Timings: Flexible 1st shift / Monday to Friday (between 7:30am-9:00am start time) / 8 hours shift

• Serves as Assistant Goal Attainment Coordinator.
• Uses computer & related software (e.g., Microsoft Word, Outlook) to prepare reports, records, & correspondence regarding matters related to agency contracting goals.
• Communicates with prime contractors, subcontractors, and Department staff to gather information pertaining to contract goal attainment or lack thereof.
• Evaluate information in order to formulate recommendations & prepare responses to stakeholders (e.g., prime contractors, subcontractors) on behalf of the Department.
• Fulfils other duties as assigned (e.g., organizes meetings, prepares submittals, documents decisions, etc.).
• Abilities: define problems, collect data, establish facts & draw valid conclusions; calculate fractions, decimals & percentages; gather, collate & classify information; write clear, complete sentences & paragraphs & proofread own work & others' work; cooperate with co-workers on group projects.
• Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments) (e.g., responds to correspondence; reviews & summarizes fiscal &/or operational &/or personnel reports.
• Represents supervisor at meetings or conferences with other agencies; researches & prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records.
• Performs personnel functions such as screening job applicants in face-to-face interviews.
• Communicates decisions, directives &/or assignments to appropriate staff; represents division or agency on inter-divisional task forces or committees.
• Reviews & summarizes reports on operations &/or fiscal &/or personnel activities; organizes conferences.
• Coordinates acquisition & maintenance of office machines such as telephones &/or copier &/or telecopier &/or computers &/or typing equipment).
• Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files.
• Maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings.
• Prepares payroll reports &/or timesheets); handles sensitive telephone calls; channels call to appropriate parties for response.
• Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets & directs visitors.
• Maintains inventory of general office supplies & orders as needed; maintains files & retrieves information); prepares routine forms; prepares records retention & disposal schedules & arranges record transfers.