What are the responsibilities and job description for the Quality Document Specialist position at Buckeye Partners?
Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.
We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.
Buckeye Partners is currently seeking a Quality Document Specialist with experience compiling and auditing petroleum pipeline, terminal and/or processing facility construction, maintenance and regulatory records to join our growing team!
Role Summary
The Quality Document Specialist is responsible for coordinating the flow of documents between various teams and auditing project records to Company and regulatory standards. This role includes, organizing essential project data related to construction and maintenance projects, maintaining an accurate filing system, and offering support to engineering and construction teams on various initiatives. The ideal candidate will have experience in oil and gas or commercial construction quality management, strong communication and organizational skills, and a commitment to continuous improvement.
Essential Duties & Responsibilities Include
To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information. Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.
Our People First Culture
From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us. Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.
We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.
Buckeye Partners is currently seeking a Quality Document Specialist with experience compiling and auditing petroleum pipeline, terminal and/or processing facility construction, maintenance and regulatory records to join our growing team!
Role Summary
The Quality Document Specialist is responsible for coordinating the flow of documents between various teams and auditing project records to Company and regulatory standards. This role includes, organizing essential project data related to construction and maintenance projects, maintaining an accurate filing system, and offering support to engineering and construction teams on various initiatives. The ideal candidate will have experience in oil and gas or commercial construction quality management, strong communication and organizational skills, and a commitment to continuous improvement.
Essential Duties & Responsibilities Include
- Simultaneously support multiple project teams in the collection, and audit of project records.
- Liaise between onsite project teams and Company Project Managers to gather, compile, and organize project documentation and records.
- Ensure all project records are compliant with Company policy, industry recommended practices and regulatory requirements.
- Monitor key project milestones to ensure project documents and records are provided for audit in a timely manner.
- Conduct onsite inspections and audits to monitor adherence to quality standards and identify areas for improvement.
- Convert project records to specified file formats as needed.
- Assist in the development, implementation, and maintaining of quality control procedures and protocols.
- Identify non-conformance and compliance issues, recommending corrective actions as necessary.
- Collaborate with key project stakeholders to ensure quality standards are met throughout the entirety of the project.
- Stay current with industry standards, regulations, and best practices related to quality control.
- Other duties as assigned.
- Bachelor's degree in engineering or construction management, other technical discipline or comparable industry experience or certifications.
- 2 years of experience in quality control, documentation management, or a related field.
- Oil and/or gas pipeline industry experience specializing in regulatory compliance, commercial construction/project management, or pipeline operations is a plus.
- Proficient in document management software and Microsoft Office Suite (Excel, Word, PowerPoint).
- Excellent attention to detail and organizational skills.
- Effective communication skills, both written and verbal.
- Up to 25% travel
- Industry acknowledged certifications helpful.
- Ability to work as an effective team member.
- Good verbal and written communication skills.
- Excellent attention to detail and ability to multi-task.
- Ability to work independently.
- Organizational and time management skills with the ability to prioritize and meet deadlines.
- Proficiency in use of database software and MS Office programs.
- Ability to work under pressure
To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information. Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.
Our People First Culture
From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us. Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.
