What are the responsibilities and job description for the Event Coordinator position at Buffalo and Erie County Botanical Gardens?
The Event Coordinator will play a pivotal role in promoting our mission and enhancing community engagement through unforgettable events. We are seeking a self-motivated, energetic, and organized individual who can bring fresh ideas to life while managing multiple projects simultaneously. You will be responsible for coordinating a variety of events, brainstorming strategies, and collaborating with local partners to create unique experiences that connect people with plants. If you thrive in a dynamic environment and are passionate about making a positive impact, this is the perfect opportunity for you to grow with us.
Wow, Wonder and Welcome Vendor & Client Communication
- Incorporate Wow, Wonder, and Welcome into every interpersonal experience.
- Coordinate client, vendor, and partner communication, keeping communication prompt and a constant priority - answer and return phone calls and email inquiries in a timely manner to capitalize on potential sales and opportunities.
- Create positive memories rooted in kindness, empathy and understanding that will last a lifetime for our clients.
Events
- Plan and execute fundraising events in collaboration with your team. This includes vendor communication and partnerships, building promotional content and strategies, seeking donations, and event set-up and break-down.
- Work collaboratively with your team and other departments as needed to ensure fundraising events are effectively planned, marketed to specific audiences, executed, and revenue generating.
- Actively seek and explore opportunities for in-kind donations, monetary donations and sponsorships.
- Serve as a day-of event coordinator at private events such as weddings and baby showers as needed.
- Create and manage vendor and community partner relationships, communication, and agreements.
Teamwork & Relationship Building
- Lead by example to ensure a welcoming environment and an excellent experience for visitors from arrival to departure.
- Establish and maintain positive relationships.
- Take initiative and work with the entire team to ensure thoughtful compliance with the organization’s Mission, Vision, Policies, Procedures, Core Values and Inclusion Code of Conduct.
- In collaboration with your supervisor, adhere to an annual departmental budget and establish short and long-term goals for your department.
- Required to work a flexible schedule. Evenings, weekends and some holidays will be required.
Salary : $17 - $18