Legal Administrative Manager

Oldsmar, FL | In-Office | Full-Time | Monday-Friday, 8:30 AM to 5:30 PM

About Stross Law Firm

Stross Law Firm, P.A. is a well-established law practice based in Oldsmar, Florida. We focus on real estate, estate planning, estate settlement, and business law, and we're proud to provide thoughtful, client-focused legal services in a welcoming and professional environment. Our team values collaboration, reliability, and care—for our clients and for each other.

We're currently looking for a dependable, organized, and proactive Legal Administrative Manager who can also provide support in a legal assistant capacity. This is a vital role in our firm, offering both variety and impact in a close-knit team setting. If you enjoy keeping things running smoothly, handling a range of tasks, and being a go-to person in the office, this could be a great fit for you.

Your Role at a Glance

This position blends administrative management with legal assistant responsibilities and general support across the firm. You'll be the person who ensures day-to-day operations run seamlessly while also stepping in to assist attorneys and paralegals when needed.

Key Responsibilities

Administrative Management

• Open and prepare the office each morning
• Order and maintain office, cleaning, and kitchen supplies
• Manage day-to-day operations: mail, phones, copier, alarm, A/C, lights, and more
• Schedule and coordinate holiday closures, time changes, and routine maintenance
• Coordinate vendors and handle property/building issues for both the firm and the condo association
• Oversee monthly real estate escrow account reconciliation and update the Trust Account Plan annually
• Organize monthly birthday and anniversary cards, and assist with holiday decorations
• Maintain compliance items such as PCI certification and W-9 forms
  
  

Legal Administrative Support

• Greet clients, answer phones, and manage appointment scheduling
• Witness and notarize legal documents
• Provide backup support to paralegals during absences
• Assist with document preparation—typing, revising, scanning, and printing legal materials
• Open and maintain client files in Time Matters
• Manage and organize attorney emails and document correspondence
• Provide occasional tech support and assist attorneys working remotely
• Handle general tasks to keep the office efficient, clean, and client-ready
  
  
  

Requirements


What We're Looking For

• Experience in legal administration, legal secretary work, or legal office management
• A high level of organization, attention to detail, and follow-through
• A warm, professional presence with excellent client service and communication skills
• Ability to manage multiple priorities and work independently
• Comfort with basic office technology and troubleshooting
• Notary Public (or willingness to become one)
• Familiarity with estate planning, real estate, or small law firm operations is a plus
  
  
  

Benefits

• Compensation: $50,000-$60,000
• Bonus potential
• Benefits include:
• Health insurance (reimbursed 100% on your plan purchase)
• Dental insurance
• Vacation & Sick Time
• Simple IRA with 3% employer match
• Continuing education or professional development support
• Parking
• 10 Paid Holidays
  
  

Why Join Us

• Full-time, in-office schedule
• Friendly and supportive team environment
• A stable, respected firm where your contributions truly matter
  
  
  

How To Apply

To apply, please send your resume and a brief cover letter sharing your interest in the position.

No phone calls or walk-ins, please. We will reach out directly to candidates who best match our needs and team culture.

Stross Law Firm, P.A. is an equal opportunity employer and welcomes applicants from all backgrounds.