What are the responsibilities and job description for the Legal Administrative Manager position at Build My Great Team?
Legal Administrative Manager
Oldsmar, FL | In-Office | Full-Time | Monday–Friday, 8:30 AM to 5:30 PM
About Stross Law Firm
Stross Law Firm, P.A. is a well-established law practice based in Oldsmar, Florida. We focus on real estate, estate planning, estate settlement, and business law, and we’re proud to provide thoughtful, client-focused legal services in a welcoming and professional environment. Our team values collaboration, reliability, and care—for our clients and for each other.
We’re currently looking for a dependable, organized, and proactive Legal Administrative Manager who can also provide support in a legal assistant capacity. This is a vital role in our firm, offering both variety and impact in a close-knit team setting. If you enjoy keeping things running smoothly, handling a range of tasks, and being a go-to person in the office, this could be a great fit for you.
Your Role at a Glance
This position blends administrative management with legal assistant responsibilities and general support across the firm. You’ll be the person who ensures day-to-day operations run seamlessly while also stepping in to assist attorneys and paralegals when needed.
Key Responsibilities
Administrative Management
- Open and prepare the office each morning
- Order and maintain office, cleaning, and kitchen supplies
- Manage day-to-day operations: mail, phones, copier, alarm, A/C, lights, and more
- Schedule and coordinate holiday closures, time changes, and routine maintenance
- Coordinate vendors and handle property/building issues for both the firm and the condo association
- Oversee monthly real estate escrow account reconciliation and update the Trust Account Plan annually
- Organize monthly birthday and anniversary cards, and assist with holiday decorations
- Maintain compliance items such as PCI certification and W-9 forms
Legal Administrative Support
- Greet clients, answer phones, and manage appointment scheduling
- Witness and notarize legal documents
- Provide backup support to paralegals during absences
- Assist with document preparation—typing, revising, scanning, and printing legal materials
- Open and maintain client files in Time Matters
- Manage and organize attorney emails and document correspondence
- Provide occasional tech support and assist attorneys working remotely
- Handle general tasks to keep the office efficient, clean, and client-ready
What We’re Looking For
- Experience in legal administration, legal secretary work, or legal office management
- A high level of organization, attention to detail, and follow-through
- A warm, professional presence with excellent client service and communication skills
- Ability to manage multiple priorities and work independently
- Comfort with basic office technology and troubleshooting
- Notary Public (or willingness to become one)
- Familiarity with estate planning, real estate, or small law firm operations is a plus
- Compensation: $50,000-$60,000
- Bonus potential
- Benefits include:
- Health insurance (reimbursed 100% on your plan purchase)
- Dental insurance
- Vacation & Sick Time
- Simple IRA with 3% employer match
- Continuing education or professional development support
- Parking
- 10 Paid Holidays
Why Join Us
- Full-time, in-office schedule
- Friendly and supportive team environment
- A stable, respected firm where your contributions truly matter
How to Apply
To apply, please send your resume and a brief cover letter sharing your interest in the position.
No phone calls or walk-ins, please. We will reach out directly to candidates who best match our needs and team culture.
Stross Law Firm, P.A. is an equal opportunity employer and welcomes applicants from all backgrounds.
