What are the responsibilities and job description for the Accounts Receivable Specialist position at Building Material Distributors, Inc.?
Key Responsibilities:
- Perform daily deposit verification for multiple locations and ensure accurate documentation of all incoming payments.
- Perform daily check deposits using remote desktop capture.
- Accurately apply customer payments via check, ACH, wire transfer, lockbox, credit card and other payment methods to customer accounts in the accounting system.
- Upload check copies and remittance details into accounting software for proper recordkeeping.
- Process credit card payments, refunds, and manage chargebacks, including submitting to merchants and posting adjustments.
- Transfer PayPal funds to the bank and apply warranty-related EFT payments.
- Monitor and manage the Accounts Receivable inbox, responding to inquiries and reviewing ACH/wire remittance notifications.
- Submit financing transactions for funding and accurately record payments.
- Prepare and distribute monthly customer statements.
- Handle customer remittance processing via portals and resolve payment discrepancies, deductions, and disputes in collaboration with sales teams.
- Process and obtain approvals for customer refunds, including adjustments in the accounting system.
- Assist in month-end close processes related to accounts receivable and cash application (requires working one Saturday per month).
- Complete lien release reviews and send finalized documents to customers.
- Manage compliance documentation, including Form 8300 for large cash payments and Mexico sales tax refund forms.
- Coordinate with the Tax team for exemption certificates, tax rate adjustments, and maintain proper records.
- Support general customer account maintenance, ensuring accuracy and completeness.
- Performs other related duties as assigned.
