Administrative Executive Assistant

Job description

Job Title: Executive Assistant

Company: BuildX

Location: Hanover & Carver, MA

Type: Full-Time

About BuildX:

BuildX stands at the forefront of the residential construction industry, renowned for our dedication to excellence in design, craftsmanship, and customer service. With a focus on transforming client visions into breathtaking realities, we pride ourselves on exceeding expectations through innovative designs and superior construction. As we continue to grow, we seek passionate individuals to join our mission in creating spaces that embody beauty and functionality.

Career Position Overview:

At BuildX, the Executive Assistant is recognized as a cornerstone role within our leadership framework, designed for individuals seeking a long-term, impactful career. This position offers a unique opportunity to work closely with top-level management, providing not just administrative support but also contributing strategically to the overall daily operations and implementation of company procedures & policies.

Why This Role Is a Career, Not Just a Job:

● Strategic Impact: Play a pivotal role in the operational success of the entire organization. This position is integral to our leadership team, requiring a high degree of responsibility, trust, and discretion.

● Professional Growth: While not designed as a steppingstone, it offers substantial opportunities for development within the executive support domain, including team building activities, mentorships, leadership development programs, and Strategic Planning retreats. We value continuous learning and provide access to resources to enhance your skills and knowledge.

● Impact and Recognition: Have a direct impact on the efficiency and effectiveness of our leadership. Your contributions will be recognized as essential to achieving broader community awareness and outreach as well as implementing new policies & procedures within the company.

● Long-term Relationship: We seek someone who sees this role as a significant part of their career path, committed to growing with BuildX and bringing stability and continuity to the executive team.

Ideal Candidate Profile:

Qualifications:

● 3 years of experience as an Executive Assistant, preferably within a corporate setting. This experience should have provided you with a deep understanding of supporting high-level executives in a fast-paced, professional environment.

● Demonstrated ability to handle confidential information with utmost discretion, manage complex schedules, coordinate executive communications, and lead administrative projects to completion.

● Experience in the construction, building, or remodeling industry is an asset, but not mandatory. This background will help you better understand the unique challenges and opportunities our company faces.

● A Bachelor's degree in Business Administration, Communications, or a related field is preferred. Additional certifications relevant to executive administration or project management are highly regarded.

● Exceptional organizational, time-management, and problem-solving skills. Proficiency in Microsoft Office Suite, project management software ([mention specific software used]), and digital communication tools. Outstanding verbal and written communication abilities are essential.

● Highly motivated, detail-oriented, and possess a strong work ethic. Ability to work autonomously, exhibit strong decision-making skills, and demonstrate a proactive approach to challenges.

Personality Attributes:

● Strong and Confident: Exhibit strength and confidence, navigating high-pressure situations with grace. Take initiative, make decisions, and provide recommendations to the internal team and other stakeholders.

● Gregarious and Sociable: Thrive in a role requiring interaction with clients, partners, and team members. Build rapport quickly and maintain long-term relationships.

● Exceptional People Skills: Possess excellent interpersonal skills, including empathy, active listening, and the ability to communicate effectively across all levels. Understand and respond to the needs of diverse groups, facilitate positive interactions, and foster a collaborative environment.

● Client-Focused: Prioritize client satisfaction. Manage client expectations, address concerns, and enhance the overall client experience.

● Adaptable and Resilient: Comfortably handle change, pivot between tasks seamlessly, and remain positive and focused under pressure.

Key Responsibilities:

● Prepare comprehensive meeting agendas, take detailed minutes, and follow up on action items with relevant stakeholders.

● Act as a liaison between the company and clients, providing timely updates, addressing inquiries, and ensuring a high level of service.

● Assist in the development and preparation of presentations, reports, and financial documentation.

● Maintain confidentiality of all sensitive information, demonstrating discretion in all communications and dealings.

● Collaborate effectively across teams to support project management and operational efficiency.

● Take on special projects and perform additional duties as necessary to support the company and organizational goals.

What We Offer:

● A dynamic, supportive, and innovative work culture that fosters collaboration, open communication, and a healthy work-life balance.

● Competitive salary and comprehensive benefits package, including health insurance, paid time off, & performance bonuses.

● Significant opportunities for professional growth and leadership development, such as mentorship and coaching programs.

● A flexible work arrangement combining remote and on-site work at our Carver, MA office to accommodate your lifestyle.

How to Apply:

Are you ready to contribute to the success of BuildX and grow with us? Please send your resume and a personalized cover letter explaining why you are the perfect fit for this role to j.johnson@buildx.com Your cover letter should highlight your experiences and skills that align with the responsibilities and qualifications outlined above.

BuildX is committed to diversity and inclusion. We are an equal opportunity employer and welcome applications from all qualified individuals.

Application Deadline: Feb 28, 2025.