Event Production Associate, Institutional Events

CoinDesk is the most trusted media, events, indices and data company for the global crypto economy. Since 2013, CoinDesk Media has led the story of the future of money and investing, illuminating the transformation in society and culture that comes with it. Our award-winning team of journalists delivers news and unparalleled insights that bring transparency, comprehension and context. CoinDesk Events gathers the global crypto, blockchain and Web3 communities at annual events such as Consensus, the world’s largest and longest-running crypto festival. CoinDesk Indices offers expertise in digital asset indices, data and research to educate and empower investors. For more information on CoinDesk media and events, please visit http://coindesk.com [coindesk.com] and for breaking headlines, data and indices visit http://coindeskmarkets.com [coindeskmarkets.com]

In November 2023, CoinDesk was acquired by the Bullish group, owner of Bullish, a regulated, digital assets exchange. For more information on Bullish, please visit https://bullish.com . CoinDesk operates as an independent subsidiary with an editorial committee to protect journalistic independence.

Reports to:

The Opportunity

We are seeking an enthusiastic, dynamic Event Production Associate to join our Institutional Events division. Our team is globally recognized for industry-leading events and coordinated VIP networking for Crypto and Finance audiences. Your contributions will be central to the success of our events which will require managing the logistics for conferences and CoinDesk webinars, handling data integration, and supporting VIP communications with senior executives from leading financial institutions. You will strive to coordinate smooth processes between teams and across the event production lifecycle by partnering closely with CoinDesk Marketing, Procurement, and Production departments to ensure successful execution.

This role requires an important combination of outstanding communication, organizational, and technical skills. The ideal candidate will be comfortable managing multiple high-priority projects, concurrently with ambitious, concurrent deadlines. If you are passionate about event and relationship management and have a keen interest in finance and crypto, we would love to hear from you! 

This position is based in NYC and will be required to work onsite from our office near Union Square a minimum of 3 days per week.

What You’ll Do:

• Manage logistics for CoinDesk Institutional conference production, including managing onsite staff, printing materials, coordinating sponsor participation, and managing venue communications.

• Manage and integrate data into company systems, ensuring up-to-date and accurate information across all platforms.

• Coordinate weekly communications with corporate VIP members, handle registrations, and address special requests to ensure exceptional experiences.

• Assist in the creation and distribution of weekly newsletters

• Serve as a key liaison between marketing, logistics, procurement, and production teams, ensuring alignment across all efforts and timely execution of projects.

• Coordinate and manage multiple concurrent projects, ensuring smooth execution across production timelines, data integration, and communications efforts.

• Work closely with clients, CoinDesk marketing and audio/ visual departments to lead logistics on our sponsored webinar productions. 

What You Bring:

• 2 years of experience in client services or similar role in traditional finance. Event production experience is highly desirable but not required. 

• Proficiency in Office 365 and Google Suite tools; MSWord/Google Docs, MSExcel/GoogleSheets, PowerPoint, etc. 

• Prior experience interfacing with C-Suite/Executive-level clients, Corporate VIPs, and internal Senior Leadership stakeholders

• Excellent verbal and written communication skills

• Strong multitasking abilities and problem-solving skills in a dynamic work environment.

• Outstanding organizational skills with the ability to manage several projects concurrently.

• Comfortable working in a fast-paced environment with tight deadlines and shifting priorities.

• Willingness to learn new systems and manage the department’s use of marketing, sales and project management tools; i.e Sailthru, Salesforce, Airtable and DocuSign.

Bonus Points For:

• Professional experience or personal interest in the crypto, blockchain and Web3 industries

• Hands on experience with SailThru, Salesforce, AirTable, and DocuSign or similar tools

• Prior experience with VIP events and B2B/B2C event production

Bullish US LLC and CoinDesk Inc are committed to offering competitive compensation and benefits. The anticipated base salary range for this position is $75,000 - $90,000 discretionary annual target bonus performance incentives/benefits. Offered salary will be reflective of job related knowledge, skills and commensurate experience.

EQUAL OPPORTUNITY

In an effort to attract, retain, develop and promote the most qualified individuals, CoinDesk is committed to treating all applicants and employees in a nondiscriminatory manner with respect to the terms and conditions of employment, without regard to race, color, religion or belief, sex, national or ethnic origin, ancestry, age, marital status, sexual orientation, gender identity, veteran status/service, physical or mental disability, or any other classification protected by applicable law. This mandate governs all aspects of employment, including recruitment, selection, promotion, training, education, social and recreation programs, compensation, discipline, termination and access to benefits.

ACCOMMODATION

CoinDesk is also committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the application process, please send an e-mail to recruiting@coindesk.com and let us know the nature of your request.

Salary : $75,000 - $90,000