Real Estate Transaction Coordinator

Position Overview:
BullPen Management is seeking a detail-oriented and highly organized Part-Time Real Estate Administrator & Transaction Coordinator to join our dynamic team. In this role, you will manage the administrative side of real estate transactions from contract to close, ensuring a seamless process for our clients and agents. This position requires a proactive professional with exceptional communication and problem-solving skills who thrives in a fast-paced environment.

Key Responsibilities

Transaction Management:

• Assist in overseeing real estate transaction activities from contract acceptance to closing.
• Ensure all documentation is accurate, complete, and submitted within required deadlines.
• Monitor and manage contract timelines, including inspection periods, contingencies, and closing dates.

Client & Agent Support:

• Act as a point of contact for clients, agents, title companies, lenders, and other parties involved.
• Provide timely updates to all stakeholders on transaction progress.
• Address and resolve any issues or challenges during the process.

Compliance & Record keeping:

• Ensure adherence to local, state, and federal real estate regulations.
• Maintain organized, accurate transaction files for audits and recordkeeping.

Technology & Tools:

• Use real estate transaction management platforms
• Stay proficient in relevant technology to streamline digital document handling.

Administrative Support:

• Prepare and deliver necessary documents to clients.
• Schedule inspections, appraisals, and closing appointments.
• Coordinate post-closing activities, including file storage and client follow-up.

Qualifications:

• Proven experience as a Real Estate Transaction Coordinator, Administrator, or similar role in real estate or a service-based industry.
• Strong understanding of real estate contracts, timelines, and compliance requirements.
• Excellent organizational, multitasking, and problem-solving abilities.
• Outstanding written and verbal communication skills.
• Proficiency in office software (Google Workspace, Microsoft Office Suite) and transaction management platforms.
• Ability to work independently and collaboratively in a high-pressure environment.
• Real estate license preferred

What We Offer:

• A supportive, collaborative, and growth-oriented work environment.
• Opportunities for professional development and training.
• Flexible work arrangements, including remote work options.

Application Instructions:
If you are passionate about real estate, highly organized, and eager to contribute to a high-achieving team, we want to hear from you!

Please email your resume and a brief cover letter to ilana@kw.com with the subject line: "Transaction Coordinator Application – [Your Name]."

Job Type: Part-time

Pay: $22.09 - $23.61 per hour

Expected hours: 10 – 20 per week

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 1 year (Required)

Ability to Commute:

• Towson, MD 21204 (Required)

Ability to Relocate:

• Towson, MD 21204: Relocate before starting work (Required)

Work Location: Hybrid remote in Towson, MD 21204

Salary : $22 - $24