What are the responsibilities and job description for the Assistant Property Manager (Multifamily Properties) position at Bullpen?
Job Title : Assistant Property Manager (Multifamily Properties)
Location : Woodland Hills, CA
About Us :
Our client is a dynamic, forward-thinking property management firm specializing in multifamily residential properties across Woodland Hills, Glendale, Pasadena, and surrounding areas. They’re seeking a motivated, detail-oriented Assistant Property Manager to join their growing team and help maintain the highest standards of property management excellence.
Position Overview :
As an Assistant Property Manager, you will work closely with the Property Supervisor to support the daily operations of a diverse portfolio of apartment communities. This is a full-time, office-based role that requires periodic travel to properties for inspections, maintenance oversight, and resident interactions.
Key Responsibilities :
- Tenant & Vendor Relations : Serve as the primary point of contact for tenants and vendors, ensuring timely, professional responses and resolving issues promptly.
- Lease Administration : Draft, review, and execute CAA / AOA lease agreements and related documentation, ensuring compliance with legal and company standards.
- Financial Management : Process vendor invoices, track expenses, and maintain accurate records for budgeting and reporting purposes.
- Communication : Draft and distribute rent increase notices, late notices, and other correspondence to tenants, maintaining clear and consistent communication.
- Property Inspections : Conduct monthly site visits and property inspections, ensuring all properties are well-maintained and meet safety and aesthetic standards.
- Maintenance Coordination : Oversee and manage routine maintenance and repair requests, ensuring work is completed on time and within budget.
- Regulatory Compliance : Ensure properties remain in compliance with local, state, and federal regulations, including health and safety codes.
- Software Utilization : Use AppFolio property management software to manage tenant accounts, process transactions, and generate reports.
- Move-In / Move-Out Support : Assist with resident move-ins and move-outs, conducting unit inspections, processing deposits, and overseeing unit turnover.
- Leasing & Marketing : Assist with marketing vacant units, including conducting market analysis to determine competitive rental rates, ensuring timely occupancy, and minimizing vacancy periods.
Qualifications :
