What are the responsibilities and job description for the Assistant Property Manager position at Bullpen?
Job Title: Assistant Property Manager (Multifamily Properties)
Location: Woodland Hills, CA
About Us:
Our client is a dynamic, forward-thinking property management firm specializing in multifamily residential properties across Woodland Hills, Glendale, Pasadena, and surrounding areas. They’re seeking a motivated, detail-oriented Assistant Property Manager to join their growing team and help maintain the highest standards of property management excellence.
Position Overview:
As an Assistant Property Manager, you will work closely with the Property Supervisor to support the daily operations of a diverse portfolio of apartment communities. This is a full-time, office-based role that requires periodic travel to properties for inspections, maintenance oversight, and resident interactions.
Key Responsibilities:
- Tenant & Vendor Relations: Serve as the primary point of contact for tenants and vendors, ensuring timely, professional responses and resolving issues promptly.
- Lease Administration: Draft, review, and execute CAA/AOA lease agreements and related documentation, ensuring compliance with legal and company standards.
- Financial Management: Process vendor invoices, track expenses, and maintain accurate records for budgeting and reporting purposes.
- Communication: Draft and distribute rent increase notices, late notices, and other correspondence to tenants, maintaining clear and consistent communication.
- Property Inspections: Conduct monthly site visits and property inspections, ensuring all properties are well-maintained and meet safety and aesthetic standards.
- Maintenance Coordination: Oversee and manage routine maintenance and repair requests, ensuring work is completed on time and within budget.
- Regulatory Compliance: Ensure properties remain in compliance with local, state, and federal regulations, including health and safety codes.
- Software Utilization: Use AppFolio property management software to manage tenant accounts, process transactions, and generate reports.
- Move-In/Move-Out Support: Assist with resident move-ins and move-outs, conducting unit inspections, processing deposits, and overseeing unit turnover.
- Leasing & Marketing: Assist with marketing vacant units, including conducting market analysis to determine competitive rental rates, ensuring timely occupancy, and minimizing vacancy periods.
Qualifications:
- Experience: 2 years of experience managing multifamily apartment properties, with a proven track record of success.
- Software Proficiency: Experience with AppFolio property management software is highly preferred.
- Lease Knowledge: Strong understanding of CAA/AOA lease agreements, rent control laws, and tenant/landlord relations.
- Vendor Management: Experience in managing vendor relationships, coordinating services, and processing invoices.
- Communication Skills: Excellent written and verbal communication skills, with the ability to draft clear, professional correspondence.
- Maintenance Knowledge: Basic knowledge of property maintenance and repair processes, including troubleshooting and coordinating contractor work.
- Organizational Skills: Strong time management and organizational abilities, with the capability to manage multiple priorities efficiently.
- Licensing: Active California Real Estate License preferred
- Driver’s License: Valid driver’s license and reliable vehicle for travel between properties
Salary : $65,000 - $75,000
