Administrative Support Coordinator for Property Management

Bullseye Property Management & Realty is excited to announce we are hiring for a full-time (or part-time) Property Management Administrator due to growth within our company! This position will play a key role on our team by learning how to work in many facets of the Property Management system.

This position reports to the President. You will be working closely with the Property Managers while functioning in the administrative capacities needed for rentals, vendor coordination & handling of maintenance-request tasks. You will need to be fast on your feet so to speak as Property Management can throw many curveballs at you. Having a background in Property Management is going to be helpful.

Essential Functions:

• Establish and maintain positive resident relations, e.g., effective communications, manage resident concerns, problem solving, etc.
• Answers incoming calls.
• Assist or meet with clients that come into our office.
• Send out contracts to potential clients.
• Send out tenant/client surveys.
• Enter payment information
• Update owner and rental records
• Draft and send lease agreements and renewals
• Track and renew rental licenses
• Utilizes procedures & checklists in place for each process.
• Communicates important information to residents with well-written notices written in a positive manner.
• Understands, follows, and stays current on all processes & procedures.
• Works directly with the Property Managers as an assistant, helping to screen candidates, communicate with tenants, and oversee maintenance tasks to completion/satisfaction.

Minimum Requirements

• High school diploma
• Having excellent Attention to Detail
• Ability to adapt as procedures change
• Reliable transportation to and from work
• Punctuality
• Ability to work a schedule with some flexibility. While most of your time with us will be spent in-office M-F between 8:30 and 5pm, there is the option for some of your work (after training) to be done remotely.
• Able to effectively use MS Office applications (Word and Excel), e-mail, and internet.
• Ability to organize and prioritize responsibilities.

Compensation:

• $18/hr - $21/hr Depending on qualifications
• 401K with company match after the first year of employment
• 10 PTO days accrued within the 1st year of employment
• PTO increases to 15, 20 & eventually 25 days per year!
• Paid holidays, but not just the "standard six". Our company gives employees paid days off on the Friday after Thanksgiving, Christmas Eve, New Year's Eve AND their BIRTHDAY!
• 2 Floating Holidays/Sick Days are also available to qualified employees
• Health/dental/vision insurance

Work from home (remote work) becomes a partial option after initial training period.

Hours: This position is for 40 hours/week. It is a non-exempt position.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A reasonable accommodation will be considered according to the ADA if it would not impose an undue hardship on the operations of the business without significant difficulty or expense. The accommodation would permit a qualified employee the ability to perform all essential functions of the job within the safety and contractual guidelines of the position. Regular and punctual attendance is a requirement of the position.

Skills/Qualifications:

• Detail-oriented professional with computer, email, and phone knowledge, as well as excellent customer service, problem-solving, and communication skills.
• Prior work in property management is highly desired.
• High School diploma
• Self-starter willing to go the extra mile to ensure success of the community association team.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to HOA board members, clients, and other employees of the organization.

Mathematical Skills: Ability to basic mathematical work in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to compute HOA dues or account balances, HOA budgeting, Vendor invoicing, etc.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to remain calm and unattached to emotional situations. Ability to deal with problems involving a potential variables in Association situations. Ability to keep information confidential.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Job Types: Full-time, Part-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Office Suite: 1 year (Required)
• Customer Service: 1 year (Required)

Work Location: Hybrid remote in Big Lake, MN 55309

Salary : $18 - $21