What are the responsibilities and job description for the Administrative Assistant position at Illies Nohava Property Management?
Job Description
Job Description
Description : Who We Are :
INH Property Management is a rapidly growing full-service real estate company that excels in property management and real estate development for multifamily apartment communities. INH Properties has been in business for over 40 years and currently manages 8,000 units across Minnesota and Iowa.
What We’re Looking For :
We are seeking a highly organized and proactive Administrative Assistant to support our property management team. The ideal candidate will provide administrative support for daily operations, ensuring efficient office management, client communication, and property-related tasks. The role requires strong multitasking abilities, attention to detail, and excellent customer service skills.
Job Responsibilities :
- Administrative Support :
Provide administrative assistance to the Property Manager, ensuring smooth day-to-day operations of the property management office.
Handle tenant inquiries via phone, email, and in-person, addressing concerns or directing them to the appropriate department or person.
Record and follow up on maintenance requests, ensuring timely resolution and ensuring tenants and contractors are kept informed.
Assist with invoicing and payment tracking, including rent collection, account reconciliations, and processing vendor payments.
Maintain organized files for all property-related documents, including tenant files, lease agreements, maintenance records, and financial reports.
Assist in scheduling property inspections, showings for prospective tenants, and move-in / move-out coordination.
Input data related to leasing activity, tenant status, and property conditions into property management software.
Requirements :
Who We Are Looking For (Ideal Candidate) :
Working Conditions :
Benefits & Perks
Our full-time employees are eligible for these benefits and perks :
INH Property Management is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.
Salary : $21 - $25
