Staff Accountant

Summary

The Staff Accountant at Burlington Country Club is responsible for the payroll preparation, general accounting duties, and gaining proficiency to be a back-up for the Controller during absences. The Staff Accountant is responsible for managing the daily operations of the accounting functions while working closely with all departments throughout the organization.

Job Description

• Maintain accurate electronic and hard copies of employee payroll related reports.
• Maintains a payroll processing system and time clock, process payroll bi-weekly.
• Working knowledge of Club policies and guidelines as outlined in the Club’s Employee Handbook and Club by-laws and rules.
• Update and maintain the Employee module within club’s internal accounting system with necessary employee data.
• Assist the Controller in developing policies and processes to control and coordinate accounting, inventory, auditing, budgets, taxes and related activities and records.
• Assist the Controller in preparing forecasts and analysis for all administrative and managerial functions.
• Assist the Controller in assembling information for external auditors for the annual audit.
• Assist the Controller in generating ad hoc reports including F&B and golf shop revenue, annual expenses etc.
• Become proficient in the Club’s internal accounting system.
• Become knowledgeable and proficient in calculating and reporting all applicable sales and meals taxes, city, state, federal, as well as assist with 990 preparations under the direction of the Controller.
• Assist the Controller in the billing schedule and monthly statement generation including prepaid minimum adjustments and late fees.
• Coordinates and processes annual membership renewals and billing of all member fees including initiation fees, dues, F&B minimums, capital and debt contributions, swim team, and all ancillary charges as directed by the Controller.
• Assist in weekly check runs including generating cash requirement reports.
• Generate monthly member AR statements and distribute them via email or mail.
• Process and post member payments.
• Assist controller with member AR adjustments.
• Bank runs to deposit daily cash sales.
• Research and reconcile ACH/credit card bank deposits, NSF, and short pays.
• Assist controller with year-end audit.
• Set up new members in the accounting system, in charge of making billing adjustments related to a change in membership. Keeper of the membership roster.
• Manage the POS system (Clubessential) on multiple platforms across all Club departments.
• All other necessary tasks deemed by the General Manager.

Education

• Minimum: Bachelor’s degree in accounting/business, Finance, or related field, or a minimum of 5 years’ experience as a staff accountant in a business environment

Qualifications

• Knowledge of accounting procedures and Generally Accepted Accounting Principles.
• The ideal candidate will have at least two years’ accounting experience, preferably working at clubs or other hospitality organizations with a 501(c)(7) non-profit designation.
• To succeed in this position, the individual must be extremely organized, meticulous, and able to perform the essential duties at a high level.
• Proficient in general administrative tasks.
• Proficient in Microsoft Excel
• Aptitude for working with numbers.
• Attention to detail and extreme accuracy is a must.
• Ability to be self-disciplined and work independently.
• Works as a collaborator with all the staff, Senior Management, and external support.
• Excellent communication internally and externally
• Enthusiasm for learning and the ability to independently research solutions/answers to complex problems and/or variances

Compensation & Employment Definition

• Title: Staff Accountant
• Direct Report: Controller
• Compensation: Salary – dependent on experience
• Work Schedule: Monday-Friday Flexible 25 Hrs./Wk.
• Benefits: Paid Holiday, Paid time off, Sick Time, Health Insurance, Dental Insurance, Long Term Disability & Life Insurance, 401k, Employee Meals, Golf Privileges, Uniforms